GP2010 - Fixed Asset Transfers vs. Fixed Asset Changes

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I am fairly new to GP Fixed Asset. The company I am contracting with has asked me to provide a Procedure Manual for the most common Fixed Asset Transactions. In working with Fixed Asset Transfers (only 1 company code), I don't understand why a Fixed Asset Transfer would need to be done, when it seems like a Fixed Asset Change will suffice.

The main fields that they may change here are Asset Life, Class ID, and Account. When doing any of those changes, GP gives you the option to re-calculate depreciation, yes? Therefore I am thinking that they don't really need to do Fixed Asset Transfers? Can somebody enlighten me if I am incorrect in my logic?

Keep in mind that they don't need to do Inter-Company Transfers.

Thanks in advance for your help.

Art

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Redbeard 12,931 on at

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Art,

I understand your question - while there are numerous fields that overlap between the Change and Transfer windows, and the Change window seems to have more than are available in the Transfer window, the transfer window has the Physical Location, Location ID and Structure ID's and the Change window does not. So, even though you do not require Intercompany Transfers, there are still instances where an asset may be relocated from one facility to another, within the organization. I would recommend putting together a Procedure for both options.

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Mahmoud Saadi 32,738 on at

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Well, I personally believe that there is a thin line between the two but they are always overlapped since they are both located under the transaction tab. In my opinion, the mass change should be classified as a utility rather than a transaction since its main purpose is to change asset information in bulk, it is more of an administrative tool which can be used by system admin to manage any mass changes.

On the other hand, the transfer and mass transfer are practical transactions which has nothing to do with the administration of the fixed asset module. Occasionally, assets are transferred from one location to another, either totally or partially, such transfers are controlled by business procedures and polices to get the required approvals, assign new custodian, move part or the whole asset from the old to the new location, change the asset label (which could sometimes hold meta data of the asset including where it is located), and finally record this on the system and "print" the required reports for archiving and auditing purposes. Additionally, the transfer could be associated with a cost, which can be recorded on the transaction level which will be used to reduce the cost of the corporate book record.

In Brief, I would summarize the whole comparison in the following lines :

Mass Change:

Classification: Administrative "utility"

Used by: system admin

It is used to change asset information and attributes

The partial logic does not exist

Transfer or Mass Transfer:

Classification: Transaction

Used by: End-users

It is used occasionally/ frequently

Controlled by business procedure

Could be considered for part of the asset or the whole asset

Let us know if you have any further inquiries,

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Community Member on at

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Thanks for your reply! I have a 'dumb' question. When doing a partial transfer, is it possible to transfer to another asset? For example you are partially transferring from Asset 0001 to Asset 0002 because you incorrectly posted part of the value of Asset 0002 into 0001. I only see the option to transfer to a Master Asset ID....what am I missing?

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Mahmoud Saadi 32,738 on at

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Not at all, you are more than welcome

This is definitely right, you can not transfer part of the asset to another one.

Please let us know if you need any further assistance, or otherwise you may kindly close the case.

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