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Closing Accounting Periods

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Posted on by David Sharpe

Good Afternoon,

How do I close the account periods to block any postings from going in them i.e. sales, purchases and journals. We do not handle an stock, so that isn't a worry.

When I go to the "accounting Periods" section, the boxes to tick "Closed" are greyed out and un-editable.

best regards

David

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Muhammad Zaid 286 on at

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Hi David,

You can handle it from the Allow posting dates fields in General Ledger Setup.

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David Sharpe 40 on at

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Thank you for your reply.

I only want to close certain months, i.e. I have now closed Oct20 accounts and working in Nov20. Therefore I would like to lock Apr20 to Oct20 so nothing can be posted.

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Agazziz 213 on at

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You would think that the "Allow Posting From" and "Allow Posting To" dates on the General Ledger Setup would restrict posting, but it doesn't (at least for us, it doesn't).

The only effective way that I have found to restrict posting is to search for User Setup and adjust the posting dates there by user:

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Muhammad Zaid 286 on at

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Hi Agazziz,

You can do it from General Ledger Setup if you want to open the same periods for all users. But if you want to stop specific users from posting on specific periods then you have to use user setup.

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David Sharpe 40 on at

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Thanks so in General Ledger setup, I select to allow postings from: 01/11/20 to: 30/11/20. The converse means that nothing can be posted outside of these dates.

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CarmenNunes on at

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Hello David,

That's right. If you set a range date at General Ledger Setup it only allows to post entries for that range of dates.

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Muhammad Zaid 286 on at

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Yes David it is right system will not allow you to post the transaction outside of the set date.

Have a nice day

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Agazziz 213 on at

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So if we leave the Posting Dates on User Setup blank, it should default to the General Ledger Setup posting dates? I've always wondered why the G/L Setup Dates weren't being enforced, guess I didn't realize that the User Setup was over-riding it.

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Muhammad Zaid 286 on at

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Hi Agazziz, Yes you just need to set dates in General Ledger Setup.

If you want to set specific posting dates on any user then you will use user setup.

I hope it answer your question.

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Agazziz 213 on at

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Is it possible to set the posting dates to just be 'Current Month'? It would be nice to automate this to automatically stop employees from posting to a previous month.

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