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What is the purpose of document no in Job Journals

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Posted on by TMNielsen 180

We are recording time in time sheets with reference to jobs and after the time sheets are approved, we pull the hours into Job Journals to post the hours to the jobs.

In the Job Journals a document no. is required input on each job journal line, but what is the purpose of this document no.?

We always just enter 1 as document no. and then the program is happy to do the posting, but it would be very nice if we could just hide the field from the screen.

Best regards

Thomas Madsen Nielsen

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  • MartinaHawkins Profile Picture
    MartinaHawkins 32 on at
    What is the purpose of document no in Job Journals
    On a slighly different note, does anyone know why the Renumber Document Number action is not available on the job journal or how to make it availble here like in the General Journal 
  • MahGah Profile Picture
    MahGah 15,419 on at
    RE: What is the purpose of document no in Job Journals

    Hi Thomas

    thanks and have a nice weekend.

  • TMNielsen Profile Picture
    TMNielsen 180 on at
    RE: What is the purpose of document no in Job Journals

    Thanks MahGah, this was the solution to my problem.

    We don't need to trace anything based on this document no, so we will assign a number range for auto population of the field and then hide the field from the Job Journal screen.

    I wish you all a nice weekend.

    Thomas Madsen Nielsen

  • Suggested answer
    MahGah Profile Picture
    MahGah 15,419 on at
    RE: What is the purpose of document no in Job Journals

    Hi

    This is the unique number you want to give this transaction in a journal. This way you can see which transactions posted for that document No. Or if you want to use it for trace purpose (such as extra info that can be trace somewhere) you can use it as well. This way after posting the journal when you go to journals you can use that number to see which transactions posted under one document no, or trace them, etc. This is the reason that document no except any value because it depends on your need for traceability. 

    You can make those numbers automated as well. Just open the journal batch and assign No. Series to it and it will auto populate. Then if you turn off manual entry in No series you cannot enter any number. 

    pastedimage1656682181212v1.png

  • TMNielsen Profile Picture
    TMNielsen 180 on at
    RE: What is the purpose of document no in Job Journals

    The field is required, but any input is accepted.

  • TMNielsen Profile Picture
    TMNielsen 180 on at
    RE: What is the purpose of document no in Job Journals

    Here is a screen shot from Cronus:

    pastedimage1656670331737v1.png

    Best regards

    Thomas 

  • Suggested answer
    Marco Mels Profile Picture
    Marco Mels on at
    RE: What is the purpose of document no in Job Journals

    Hello,

    Can you provide a repro in standard as I do not see the document no in job journals.

    Thank you.

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