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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Applying more than One...
Microsoft Dynamics GP (Archived)

Applying more than One Invoice to a PO

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Posted on by Reedq 480

Hi we are hoping someone can help us with the following:

 

I created a PO in MS Dynamics 10.0 and now the vendor (Dell) has sent us two invoices for the open PO.

I followed the following path to post the 2 invoices against the PO:

 

>Transactions >Purchasing >Purchase Order Entry

 

Once I navigated through the above I arrived at the “Purchase Order Entry” screen and here I choose (from the “Actions” drop down menu) “Receive and Invoice the PO items”.

From here I ended up in the “Select Purchase Order Items” screen, here I clicked on “Receive” and this took me to the “Receivings Transaction Entry” screen and finally, here I clicked on “Distributions” and I tried to adjust the Journal Entry so that it matched the first invoice but it would not let me change it.

Can someone please tell us how I can enter these two invoices against on PO?

 

Thank-you for reading our post.

*This post is locked for comments

  • Suggested answer
    soma Profile Picture
    soma 24,406 on at
    RE: Applying more than One Invoice to a PO

    What is your PO quantity(total qty ordered) and total amount?

    Better you can adjust the unit cost & qty received/invoiced values in Receiving Transaction Entry window to create two invoices based on your vendor invoice amounts.

    Hope this helps!!!

  • Suggested answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Applying more than One Invoice to a PO

    Frank

    Is it a shipment or receipt, I am eager to know :)

    Reedq

    Good to hear back from you. Nothing more valuable to add up, but I am just curious about changing the distribution accounts. Why would you need to do so ?

    In case you have no cost variance between the shipment and the invoice, then just enter one or two shipment/invoice transactions on the "receiving transaction entry" window directly which will populate the proper journal entries accordingly.

    On the receiving transaction entry window, just pick up the PO mentioned above.

    Please never hesitate to share any further inquiries,

  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at
    RE: Applying more than One Invoice to a PO

    Reed, if you have two invoices for the PO, does that mean you also have two separate receipts to post?   Or do you have just one receipt to match two invoices to?  If the former, then you need to enter two separate receipt/invoice transactions.  If the latter, then you need to enter the receipt and then match the invoices to it using  the 'Enter/Match Invoices' transaction.

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