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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Report or reminder for...
Microsoft Dynamics GP (Archived)

Report or reminder for skipped AP checks

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Posted on by Community Member Microsoft Employee

My client has an audit issue where they are often skipping check numbers in their checkbook.  We figured out the reason is that someone will start a batch, at the sametime someone else will, and then the original person will back out of their batch before printing checks.  That causes those check numbers to be missed, which is an audit issue for them.

1. Is there any setup I'm missing that would prevent this from happening?

2. If not, is there any tool in GP2013 that would alert a manager to a skipped check number the day it happens, so they can create a void for that check?

I'm assuming the answer to both are no, and I've created some reports for them to review, but they'd really like a home page reminder or something similar to pop up when a check number is skipped.

Thanks!
Laura

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  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Report or reminder for skipped AP checks

    Thanks Frank! Yes, my client has begun auditing the checkbook register for skipped numbers, and manually creating voided payments to use them up.  However, an alert would be helpful, so we may do as you suggest and create an alert off that table.  I was hoping there was something in GP.

    Thank you for your answer!

    Laura

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,317 Super User 2025 Season 1 on at
    RE: Report or reminder for skipped AP checks

    This is normal GP behavior, so no, there is no setting that controls this.  You might be able to create a business alert utilizing SQL code that would analyze checkbook transactions (CM20200) for gaps in the CMTrxNum column.  However, even if a user is alerted of such a condition, the missing check number would have to be manually keyed into a single payment transaction to consume it.

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