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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Prepayment invoices fo...
Small and medium business | Business Central, N...
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Prepayment invoices for Purchase Orders

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Posted on by Pouj 164

Hi Experts,

I have a situation where my company will pay a deposit on Purchase Orders. Our PO's could be one to fifty lines.

However, at times after the prepayment is done, there could be a price/qty change on one or multiple lines on the PO.

In order to correct the PO for these changes before finally receiving and invoicing, a prepayment credit note has to be done, the changes made and the prepayment invoice done again.

Is there any easy way around this process?

Any thoughts would be appreciated.

Thanks,

John

  • Suggested answer
    Greg Enns Profile Picture
    Greg Enns 1,102 on at
    RE: Prepayment invoices for Purchase Orders

    We prefer the system's Prepayment functionality, but occasionally we need a more manual method and it sounds like you might in this case as well.

    1. Create an additional line on the PO. (Type = G/L,   No. = Prepaid G/L account,    Amount = Total prepayment)

    2. Create an offsetting line that is an exact match of the line above, except with negative amount.

    3. Receive & Invoice the first line only.

    4. Invoice the offsetting line at the same time as when you invoice all the other lines on the PO.

    The only potential issue is if the amount of the prepayment ends up being more than what the actual is. If you can avoid that happening, then this is a relatively painless solution.

  • Suggested answer
    JAngle Profile Picture
    JAngle 95 on at
    RE: Prepayment invoices for Purchase Orders

    Is it a system issue? It’s handling the data it has at the time. For that supplier firm price agreements are needed before a prepayment invoice is issued. Are the price alterations related to the type of product being volatile in value? A more formal agreement on price sounds like a none system based fix

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