When using manual numbering No Series becomes blank

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Posted on by Samantha73

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Hi All

We are using manual numbers for some invoices by enabling "Manual number" on the number series. However, when the unposted invoice is created the actual number series is blank and the posted invoice shows "preassigned no series" as blank. Will this cause any issues? or is this how manual numbering is supposed to work?

Thanks

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Dynamics 365 Business Central

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MANJUNATH DHANAPAL 175 on at

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Can you share a screenshot of your no. Series page which is configured on your BC?

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Samantha,

Please forward a pic of the No. Series for the specific document in question. I would hope you are talking more about a Sales Order or Sales Invoice and you are not manual for the posted side.

Thanks,

Steve

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Suresh Kulla 50,243 Super User 2025 Season 2 on at

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Samantha,

Whether you use set the No. Series Manually or Automatic it should not matter, the preassigned no. series or no. on the posted sales invoice gets assigned only when the document type is not order.

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Samantha73 3,255 on at

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Actually, it's manual for Invoice and Posted Sales Invoice so both numbers are manual. The requirement is to match unposted and posted numbers. When creating a sales invoice user manually enters the "no.' field and then also enter the "Posting No." field to match. Now both the unposted and posted document get the same number. I'm not sure if anyone else has used this kind of configuration ..basically to match an external system numbering. The posted document has a number series when posted but preassigned no series is blank - which comes from unposted doc.

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Suresh Kulla 50,243 Super User 2025 Season 2 on at

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I have never seen anyone using the same no. both for open and posted documents. You always have reference or order no. on posted document.

I don't recommend this.

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Samantha,

I highly recommend you do not do this. The Sales Order No., when Posted, moves to the Order No. field on the Posted Sales Invoice. For audit purposes, setting up the No. Series to auto insert the next number in the series is the best practice solution.

Thanks,

Steve

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