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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / When using manual numb...
Small and medium business | Business Central, N...
Answered

When using manual numbering No Series becomes blank

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Posted on by Samantha73 3,390

Hi All

We are using manual numbers for some invoices by enabling "Manual number" on the number series. However, when the unposted invoice is created the actual number series is blank and the posted invoice shows "preassigned no series" as blank.  Will this cause any issues? or is this how manual numbering is supposed to work?

Thanks

Categories:
Dynamics 365 Business Central
Dynamics 365 Business Central
  • MANJUNATH DHANAPAL Profile Picture
    MANJUNATH DHANAPAL 175 on at

    Can you share a screenshot of your no. Series page  which is configured on your BC?

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Samantha,

    Please forward a pic of the No. Series for the specific document in question. I would hope you are talking more about a Sales Order or Sales Invoice and you are not manual for the posted side.

    Thanks,

    Steve

  • Suggested answer
    Suresh Kulla Profile Picture
    Suresh Kulla 50,280 Super User 2026 Season 1 on at

    Samantha,

    Whether you use set the No. Series Manually or Automatic it should not matter, the preassigned no. series or no. on the posted sales invoice gets assigned only when the document type is not order.

  • Samantha73 Profile Picture
    Samantha73 3,390 on at

    Actually, it's manual for Invoice and Posted Sales Invoice so both numbers are manual.  The requirement is to match unposted and posted numbers.  When creating a sales invoice user manually enters the "no.' field and then also enter the "Posting No." field to match. Now both the unposted and posted document get the same number.  I'm not sure if anyone else has used this kind of configuration ..basically to match an external system numbering.  The posted document has a number series when posted but preassigned no series is blank - which comes from unposted doc. 

  • Verified answer
    Suresh Kulla Profile Picture
    Suresh Kulla 50,280 Super User 2026 Season 1 on at

    I have never seen anyone using the same no. both for open and posted documents. You always have reference or order no. on posted document.

    I don't recommend this.

  • Verified answer
    Community Member Profile Picture
    Community Member on at

    Samantha,

    I highly recommend you do not do this. The Sales Order No., when Posted, moves to the Order No.  field on the Posted Sales Invoice. For audit purposes, setting up the No. Series to auto insert the next number in the series is the best practice solution.

    Thanks,

    Steve

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