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How do I create the second prepayment invoice for a purchase order?

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Posted on by JN-19082159-0 12

Hello,

We have a purchase order where we need to make three prepayments to our vendor. We are planning to utilize the "PO prepayment" feature. I reviewed the Microsoft documentation, and it indicates that we should be able to update the "prepaid amount." However, after posting the first prepayment (which was 30%), we cannot post the second prepayment. The error we are receiving is:

 " Prepayment % must be 30 when the Prepayment Invoice has already been posted in Purchase Line Document Type='Order',Document No.='PO-101383',Line No.='10000'."
 
Thank you 
Categories:
Financial Management
Purchasing
Inventory and warehouse management
  • Suggested answer
    Sami Ullah Profile Picture
    Sami Ullah 233 on at
    How do I create the second prepayment invoice for a purchase order?
  • JN-19082159-0 Profile Picture
    JN-19082159-0 12 on at
    How do I create the second prepayment invoice for a purchase order?
    Dear Sami Ullah 
    This is the confusing part .. based on another responses below and I also read/watched different videos - its possible to increase the % of prepay and than system supposed to invoice the second prepay invoice for the difference. 
    I also seen solution is to invoice prepay for all 100% and than apply payments according to the actual prepayment amount - but it creates another problem (it increase balance of prepaid inventory account and AP and it`s wrong ..)
     
  • Sami Ullah Profile Picture
    Sami Ullah 233 on at
    How do I create the second prepayment invoice for a purchase order?
    Hi JN,

    I think Business Central prepayment is a one-time invoice. If you set it to 30% and post the invoice, it doesn't allow you to post further payments unless you change the quantity or price. If the price increases, then you can proceed with further payments. I tested this on my system, but I couldn't find any documentation against it, so I'm not sure, it's just my thought.
  • JN-19082159-0 Profile Picture
    JN-19082159-0 12 on at
    How do I create the second prepayment invoice for a purchase order?
    This is exactly how I`ve processed it .. unfortunately the error is still there when I try to post the second prepayment for PO. I am wandering if it maybe some additional step I am missing .. 
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 69,639 Super User 2024 Season 2 on at
    How do I create the second prepayment invoice for a purchase order?
    Hi, hope the following helps.
    Multiple Prepayments to a vendor for a single PO:
     
    Thanks.
    ZHU
  • JN-19082159-0 Profile Picture
    JN-19082159-0 12 on at
    How do I create the second prepayment invoice for a purchase order?
    Dear Sami 
    Yes we followed the exactly process, but the problem that after we posted prepayment (which was 30%) system doesn`t allow us to post additional prepayment invoice to the same PO. It actually limit the total allowed prepayment to the % that we originally had in our initial prepayment. 
  • Sami Ullah Profile Picture
    Sami Ullah 233 on at
    How do I create the second prepayment invoice for a purchase order?
    Hi,
    The error message says the system is expecting the prepayment percentage to be 30%, but it looks like a prepayment invoice has already been posted for the purchase order (Document No. PO-101383, Line No. 10000).

    You can verify the customization of prepayments of item by following this blog:( Set Up Prepayments in Business Central).


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