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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How to create multiple...
Microsoft Dynamics GP (Archived)

How to create multiple check names under one vendor ID in GP

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Posted on by Barbara Salazar 1,415

We received a court order instructing to pay to a few trust funds and IRS on behalf of one individual. As I need to include all amounts paid on behalf of this individual into her Form 1099, I had to set up same vendor ID with different check names and different addresses.

I was able to setup multiple addresses for same vendor ID. However when I tried to associate different check names to each address, only one check name was allowed under that vendor ID. How do I create multiple check names under one vendor ID?

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  • Richard Wheeler Profile Picture
    Richard Wheeler 75,788 Moderator on at
    Re: How to create multiple check names under one vendor ID in GP

    Not a bad idea. As usual, there are several ways to get the desired result. I suppose it is up to the person who actually needs the solution. Barabara, do either of our suggestions make sense to you?

  • Suggested answer
    Community Member Profile Picture
    Community Member on at
    Re: How to create multiple check names under one vendor ID in GP

    Richard the way I have done this in the past is with VBA, I use comment 1, comment 2, check name and user defined 2, I create a calculated field on the report, and I add the logic using a trigger, for instance a checkbook id, or a trigger variable on the distribution reference field etc.

    In the case of the checkbook if its checkbook id:1 then use check name, checkbook id:2 then use user defined 2, you get the idea

    or in the distribution field reference I add like "1A Payment Utilities"

    with vba I read the first 2 chars 1A = use check name, 1B = use comment 1 etc

    just my 2 cents :-)

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,788 Moderator on at
    Re: How to create multiple check names under one vendor ID in GP

    There is no way to have multilple check names per vendor. However,what you can do is modify your check layout to use one of the address lines from the vendor addresses. You can use the Contact Name on the address card as the check name. So on your check layout you will grab the Contact Name field and place it where the check name would appear. The issue with this is now all your vendors would print this way. You can try creating different layouts for different check types. You can get really fancy and create different DYNAMCIS.SET files and then create different icons so when you launch GP it uses one layout or the other. Another way would be to put an equation in your report where if the Contact Name field was populated print that field, otherwise print the original check name.

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