Purchasing Policy - Account Category Matching Override.

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Posted on by SU-22040800-0

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My AP Parameters are set to 3-way matching, with 'Require Approval', I have created a Purchasing Policy for a particular Procurement Category to not require matching.

When i create the PO, do the product receipt, and then generate the invoice, i add a line to the invoice with the procurement category mentioned above. But when i click 'Update Match Status' it still says Failed (and on the line 'Not Performed')

Is there something I am doing wrong?

(i posted this on the D365 forum, but nobody has replied)

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Ludwig Reinhard Microsoft Employee on at

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Hi,

Is the procurement category linked to an item?

What kind of procurement category do you use? Asking this because you mentioned that you are posting a product receipt. Need to understand why this is the case.

Would be great if you could elaborate.

Many thanks,

Ludwig

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SU-22040800-0 2,459 on at

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Thanks for the response Ludwig.

Here is the example:

PO:

Qty 3@100 EUR = 300 EUR

Receipt:

Receipt Qty 3

Invoice (Received from Suppler):

Qty 4 @ 100 EUR = 400 EUR

Invoice:

Qty 3@100 EUR = 300 EUR

New Line: Procurement Category "Overdelivery" Qty 1 @ 100

To explain the above in words: I am invoiced for 4, but have only receipted 3. So i want to add an additional line to the invoice screen, against a procurement category, for +1 @ 100 EUR, to match the invoice that was sent from the supplier. The supplier will credit me in a few days/weeks time, and i'll apply that credit note to the GL account linked to the Procurement Category, to settle that account, and the vendor balance.

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Martin Dráb 237,878 Most Valuable Professional on at

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I'm afraid that almost nobody has spotted the existence of Dynamics 365 Supply Chain Management Forum so far.

I'm not convinced that that splitting the discussion about AX into even forums is in the interest of community members...

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Ludwig Reinhard Microsoft Employee on at

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Hello James,

Many thanks for this clarification.

To be honest, I don't think that this is a good process. If I would be your auditor I would question why you get invoiced for 4 pcs if you only received 3 pcs. Even though you assume/know that a credit note might come in the next days.

Rather than asking the supplier for a credit note, can't you ask him to send a new and correct invoice before posting the invoice? Then you do not have to wait for the credit note, your stock levels would be correct, etc.

Best regards,

Ludwig

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MATTGUO 22,349 Moderator on at

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Hello,

Do you check the match details？

Is the line with 3 quantity passed? Is the invoice total matching enabled?

If so, you need to manually approve the invoice.

The license of D365 for Finance and Operation needs to be split into Finance and Supply Chain Management, forum does the same thing and it needs time to adapt to change.

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SU-22040800-0 2,459 on at

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Thanks Ludwig

I have tried to suggest that, but they really wanted to process it all at once.

Hence the reason i posted on the forums.

Thanks anyways - i'll suggest your option above

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SU-22040800-0 2,459 on at

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hi Mattguo

Invoice Total matching is enabled (which is the problem). But i don't want to disable it, as it can open up a problem if finance don't capture correctly.

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