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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / How to free database c...
Small and medium business | Business Central, N...
Suggested Answer

How to free database capacity?

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Posted on by Esteban Navarro 241

Hello everyone, 

How can I free space on ym data base? I'm tracking a few tables with log changes, mostly headers, but we're attaching a PDF document to all Purchase Orders. 

500 USD a month for 100G is excesive, I want to exhaust all options before making that purchase. 

Many thanks in advance

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  • Suggested answer
    JAngle Profile Picture
    JAngle 159 on at

    Use table information to see the big culprits. Attachments, Media, blob fields and change log are usually the big one’s. Perhaps you could look at archiving the change log to sit in an excel file and store that on a SharePoint site. Have a look at report inbox too. That stores a copy of the report in a blob field.

    There is a tool to help in specific areas: robertostefanettinavblog.com/.../

    Some things might require a customised routine to remove or export the data elsewhere.

  • Suggested answer
    MahGah Profile Picture
    MahGah 15,613 on at

    Hi

    Adding to Josh info my recommendation is to utilize SharePoint for attachments. We store many files for SO and PO. We use SharePoint Connector for this purpose. This way we keep our Database size small.

    Also, pay attention to your Sandbox. Anytime you create a Sandbox it goes against your database size.

    Also, use "Data Administration" tools per Josh recommendation

    Free SharePoint Connector:

    appsource.microsoft.com/.../PUBID.insight-works|AID.d50afbbf-aff3-4dac-bce7-8686b375b994|PAPPID.d50afbbf-aff3-4dac-bce7-8686b375b994

    Paid SharePoint Connector:

    appsource.microsoft.com/.../PUBID.efoqus-5058796|AID.sharepoint|PAPPID.23ebd065-b289-4a68-85e3-b8410e360157

    Other option

    appsource.microsoft.com/.../PUBID.comsol|AID.docutie|PAPPID.0aab5c33-b858-47a9-8d34-3f2375692e01

  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 102,927 Super User 2026 Season 2 on at

    Hi, you can try to use Data cleanup tasks page.

    https://yzhums.com/15246/

    Hope this will help.

    Thanks.

    ZHU

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