GRN appears after posting Purchase Order in Navision 2018

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Posted on by joshlabtech

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Hi I would like to find out.

User posted Purchase Order, and then the GRN also appear. From my understanding it shouldn't be like this.

Can anyone advise why is it so?

Thank you!

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Laeticia Cunha on at

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Hello Josh,

When posting a Purchase Order, a Purchase Receipt is always needed, as you can see with more detail in the following link:

Understanding How To Post Purchase Documents - Business Central | Microsoft Docs

In case you need to post a Purchase Invoice without posting a Purchase Receipt, this is possible using the Purchase Invoice instead of the Purchase Order.

For that you will need to ensure the following setup, Receipt on Invoice = No in Purchase Payables Setup.

Hope this information will help you to move forward.

Kind regards,

Laeticia Cunha

Please see our Dynamics 365 Business Central Support Team Blog for helpful information:

https://dynamics.microsoft.com/en-us/business-central/capabilities/

Don't forget to help the community by verifying the answer or at least like the suggestion if it did help in any way. It will let others know that the topic has verified the answer and was beneficial to you.

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joshlabtech 662 on at

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Thank you so much Laeticia! Your explanation with screenshots are so clear!

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joshlabtech 662 on at

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Hi Laeticia,

May I ask when the GRN number will comes out? Coz from the screenshot, it shows Pending Approval, which means GRN shouldn't have generated, but the GRN already generated.

Thank you!

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Laeticia Cunha on at

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Hello Josh,

My apologies for the delay.

It is true that in a normal process the GRN should not be generated if the Status = Pending Approval, but it can happen.

For example, if you change any information in the Purchase Order, the system will assume that a new approval should be sent, so the Status change from Released to Pending Approval.

Here an example:

1. Purchase Order Status = Released and the GRN posted

2. Let's say that for some reason I want to add a new Line in the Purchase Order, I will need to Reopen the Document.

Since I modify the document the system will ask you again to send a new Approval

3. As you can see below, because of this process the Status has changed to Pending Approval but I have already sent part of the goods.

Hope this example will help you to understand what happened in your case.

Laeticia Cunha

Please see our Dynamics 365 Business Central Support Team Blog for helpful information:

https://dynamics.microsoft.com/en-us/business-central/capabilities/

Don't forget to help the community by verifying the answer or at least like the suggestion if it did help in any way. It will let others know that the topic has verified answer and was a beneficial to you.

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joshlabtech 662 on at

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Thank you! I like the fact that you also show screenshots with your explanation!

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joshlabtech 662 on at

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Hi Laeticia, may I ask if this Last Receiving No will keep changing as we make the changes in PO?

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