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Can we see logs of user using business central for tracking purpose?

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Posted on by BBC_Astha

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Hello

I was wondering if you could see the total number of users actively using Business central or not?

Like Logs and further we can divide it by different activities like creation of Sales Order or Sales Quotes

Once we have a data like this? we can also create visual representation on it? is it possible? if anyone can provide any alternative to track it ? like integration to power automate to store the information in excel anything workable solution.

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Dynamics 365 Business Central

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Judy Microsoft Employee on at

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Hi, as far as I know, there is no such OOB feature to achieve this. You need to do some customization. It is recommended that you can send the feedback into the idea forum for some suggested improvements:

Ideas (dynamics.com)

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HeinKruger on at

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There are two ways to view active users.
Users currently active on the Environment can be viewed from the Admin Center per Environment.
Other than that there are User Status on the user card is set to Active or Inactive.
The rest will be custom development. Create a logging table that logs each user as soon as they Open BC.

Each record in Business Central has a associated fields called Created By and Modified by. The value is the User ID that created or modified the Sales Document.
You can use these fields to determine who created which document.

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Saurav.Dhyani 14,380 Super User 2025 Season 2 on at

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Hi,

The only way to achieve this is using telemetry in business central.

There are prebuild power bi reports (OOB) which provide you all details that you are looking for.

Regards,

Saurav Dhyani

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Dynamics_Decoded_Gokul 478 on at

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Hi

In User setup we have option to enable time register. By enabling this we can able to track the time of activity within business central for all the users

Registering user time

You can specify that you want Business Central to register the amount of time that each user works with a company in the database. To register user time, use the User Setup page in the client. To see the time use that has been registered, search for the Time Registers page.

Thanks
Gokulnath

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Valentin Castravet 31,586 Super User 2025 Season 2 on at

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There are several options, some of which have already been mentioned:

1. Telemetry

2. Sessions Page in the Business Central Admin Center

3. User Time Registry. I wrote a blog post about this feature - https://valentincastravet.com/how-to-monitor-user-logins-in-business-central/

4. Change Log entries

5. Perhaps even the Sales Order/Quote Archive.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Peter Jones - BIDA 151 on at

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Hi BBC_dhanvi,

just so you know.

We are working on making it possible to view all tables in an on prem BC through "pseudo dimensional views".

A part of this is to make it possible to ask any question of the underlying database, or replica of the database, via standard dimensional type queries.

We created standard views over all tables, this is the "next step".

We have published all the views we have created so far using BC UK Cronus as the example.

You are welcome to check it out on this link.

All these views and work are free and open source.

You will be able to copy the views from the demo across to BC23 if you are using that.

For other versions people can make their own views etc if they want or we can help out if there is demand for them.

I think the ability to ask dimensional style queries over the top of BC on prem will be popular.

We will see if I a correct.

BIDA0050 – Dimensional Models Over Business Central | BIDA Romania

Best Regards

Peter

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