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Small and medium business | Business Central, N...
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How to make a payment using a vendor prepayment/credit in Payment Journals?

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So I made a prepayment ONLY/advance payment to vendor with your all help. Now when it comes time to use this payment made to vendor, it won't let me balance because I'm making a zero payment. I paid for example $27500 to the vendor just as an advance/prepayment without any PO. Now a PO has been posted (3 weeks later) for this exact amount so I'd like to apply these funds towards this PO:
 
 
However it tells me that I can't post a zero payment when I'm to use the credit. If I enter "27500.00" it lets me post but it creates a double credit entry on the Vendor side which I reversed. This all works when it's a partial apply but now when I try to fully apply this amount it gives me error:

Amount must have a value in Gen. Journal Line: Journal Template Name=PAYMENTS, Journal Batch Name=PMT REG, Line No.=10000. It cannot be zero or empty.
 
Any ideas? Also I'm not able to choose best answer in this forum for some reason it just keeps spinning so I will "like" the best answers. Appreciate y'all help so much! Thx again!
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  • Verified answer
    Valentin Castravet Profile Picture
    31,485 Super User 2025 Season 2 on at
    If I understood - you posted an invoice, and then you posted a payment using the payment journal. In the vendor ledger entries now you have both the payment and the invoice. At this point you simply have to apply the two to each other. You would not create another payment or another entry. 
     
    To do this, in the vendor ledger entries select either the payment or the invoice and select Apply Entries
     
     
     
     
    In the Apply Vendor Entries page that opens select the entry you're applying it to and then select Applies to ID and Post Application
     
     

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