Limit access to Employee Classes

Like (0) Share

Report

Posted on 7 Jan 2015 18:26:56 by Kmuphaus

Is it possible to limit access to certain employee classes so they could see pay information for one class of employees but not another?

*This post is locked for comments

All responses (9)

Answers (1)

Salman Fazal on 12 Dec 2016 at 00:55:27

Like (0)

Report

RE: Limit access to Employee Classes

This might help:

support.microsoft.com/.../862642

Let me know if you have any query, I have done couple of Canadian payroll implementations.
Community Member on 09 Mar 2016 at 20:19:45

Like (0)

Report

RE: Limit access to Employee Classes

No, I have basic Payroll and Human Resources
Kmuphaus on 09 Mar 2016 at 20:17:35

Like (0)

Report

RE: Limit access to Employee Classes

Do you have both Advanced Payroll and Advanced Human Resources installed?
Community Member on 09 Mar 2016 at 20:08:10

Like (0)

Report

RE: Limit access to Employee Classes

Hi - I have a question, I don't see the option Human Resource Preferences. What could be the possible reason for this?

Regards

Faizan
Suggested answer

Jeff Rowles 500 on 09 Apr 2015 at 16:29:19

Like (0)

Report

RE: Limit access to Employee Classes

Just wanted to add another possible consideration...KTL Solutions has a product called "KTL PR Security" that provides the security you are seeking in the payroll module. Not only does it allow for information to be restricted based on Division and Department fields (as Kelli notes about the HR Preferences function), but also provides ability to restrict based on jobtitle/position.

However, one important point to understand is that although the security works for standard/canned Smartlists, it does not provide direct security for lists created with Smartlist Builder. We've handled this pretty easily by setting up System Security User Classes and then set up Division, Department and/or Jobtitle restrictions in the Smartlist Builder restrictions window and applied them to appropriate user classes.

Here's link:

ktlsolutions.com/.../KTLProducts.aspx
Kmuphaus on 09 Apr 2015 at 16:03:46

Like (0)

Report

RE: Limit access to Employee Classes

We ended up not giving them access to the reports and then created specific SSRS reports that they would need and put the shortcuts to those SSRS reports in their navigation pane. Our scenario is the users that we were limiting have an HR role in the company, not a payroll role. But one of the SSRS reports we created did include a Check History Report.
Community Member on 09 Apr 2015 at 15:36:37

Like (0)

Report

RE: Limit access to Employee Classes

Hi Kelli:

I am trying to do the same thing. I have been able to limit access to certain employees when they are processing patrol but I have found that they still has access to everyone's pay information when they run Payroll History Reports or Period-End reports. How did you limit access to this information?

Thanks.

Robert
Verified answer

Kmuphaus on 17 Feb 2015 at 20:50:05

Like (0)

Report

RE: Limit access to Employee Classes

Just wanted to update the post with our solution. We ended up using the Division field to set this up. Essentially we made our division field the same as our Employee Class and then we limited the access by division by going into Tools > Setup > System > Human Resource Preferences.
Mahmoud Saadi 32,738 on 07 Jan 2015 at 18:44:00

Like (0)

Report

RE: Limit access to Employee Classes

Although I have never used it, I have once read about a feature in the Canadian Payroll in Dynamics GP related to the employee level security, you may check Article ID: 862642

I am quite sure that the experts in the community who have used this feature will provide valuable answers.