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Dynamics 365 Community / Forums / Supply chain | Supply Chain Management, Commerce / Correction of posted v...
Supply chain | Supply Chain Management, Commerce
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Correction of posted vendor invoice for sold items

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Posted on by Silvio Bartel 36

Overview

An operations team member posted an incorrect supplier invoice that must be reversed and re-posted with the correct values.

Overview - what happened:

1. PO-001 issued

  • 100 x Product 'Item A' with unit price $100
  • Total Amount $100.000

2. Product Receipt booked

3. Vendor invoice posted

4. Sales Order created and confirmed

5. Sales Invoice posted

Failed steps to correct thus far

1.Created a negative line on PO-001 to create and post a credit note

2.Product Receipt booking for negative line fails since associated product is no longer available as it has been sold

Question: How can the vendor invoice be corrected since the associated products have already been sold ?

  • Suggested answer
    BillurSamdancioglu Profile Picture
    BillurSamdancioglu 15,786 Most Valuable Professional on at
    RE: Correction of posted vendor invoice for sold items

    Hi,

    Yes, You need to correct the PO invoice.

    So first you should create the correct one and then created the credit note.

    With this case, you will have on hand stok to be able to create a credit note.

    Regards,

    Billur

  • Silvio Bartel Profile Picture
    Silvio Bartel 36 on at
    RE: Correction of posted vendor invoice for sold items

    Hi BillurSamdancioglu ,

    thanks for your response but I am not sure I understand your response.

    Are you saying that to correct a supplier invoice where all goods (items) have already been sold, I should create another purchase line with positive values before I create the credit note?

    I am trying to correct step number 3 as per below overview, however I cannot complete my credit note as I do no longer have the associated products in stock.

    Overview - what happened:

    1. PO-001 issued

    - 100 x Product 'Item A' with unit price $100

    - Total Amount $100.000

    2. Product Receipt booked

    3. Vendor invoice posted

    - 100 x Product 'Item A' with unit price $100

    - Total Amount $100.000

    4. Sales Order created and confirmed

    - 100 x Product 'Item A' with unit price $100

    - Total Amount $100.000

    5. Sales Invoice posted

    - 100 x Product 'Item A' with unit price $100

    - Total Amount $100.000

  • BillurSamdancioglu Profile Picture
    BillurSamdancioglu 15,786 Most Valuable Professional on at
    RE: Correction of posted vendor invoice for sold items

    Hi,

    I would advise to book first the positive value transaction to have qty in your inventory and then post the credit not invoice.

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