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Purchase/sales archives

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Posted on by Max Barker

Hi All,

I hope we're not the only ones but when sales and purchase orders are being archived (automatically) the original created at date disappears. Along with all attachments.

Hope anyone has solutions to get the original created at dates as well as the attachments

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Dynamics 365 Business Central

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YUN ZHU 74,148 Super User 2024 Season 2 on at

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Purchase/sales archives

As far as I know, there is no attachment functionality included with Archives, that would require customization. Links and Notes are standard features. If you want to keep the attachments, you can use Incoming Document, which is a standard feature.

As for keeping the creation date of the original order, this also needs to be customized.

Hope this helps.

Thanks.

ZHU
Valentin Castravet 24,961 Super User 2024 Season 2 on at

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Purchase/sales archives

The system will save the date and time an order is archived, but it doesn’t retain the original order creation date. To keep that information, you’d need to create a custom field.

Also, attachments aren’t automatically added to archives. You could customize the system to do that, but it’s worth considering whether it’s necessary. Since each order can have multiple archived versions, adding the same attachment each time could quickly increase your database size.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/
Max Barker 45 on at

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Purchase/sales archives

@Jun Wang

This problem also occurs when done manually.
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Ramiz 344 on at

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Purchase/sales archives

Hi,

If you want to have actual order created date, you can get it by customization by adding a new field in archive table and pass the order created date to it.
Jun Wang 7,454 Super User 2024 Season 2 on at

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Did you test if the issue happens when user manually archive a sales order?