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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / How to Automate Line I...
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Answered

How to Automate Line Item Receipt in Purchasing

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Posted on by john.ellis 3,530

Hi:

In the end user's purchase order (PO) approval workflow process in Business Central, the PO should be released and line items should be received when the PO is approved.

Is it possible to automate the line item receipt, then, at the time of PO approval?

Thanks!

John

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  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 102,608 Super User 2026 Season 1 on at

    Hi, I guess this needs to be customized, as far as I understand there is no automatic posting feature in Workflow. This requires the automatic execution of the posting procedure when the PO's Status becomes Release. (You can add the code in the OnAfterValidate event)

    Hope this helps.

    Thanks.

    ZHU

  • Verified answer
    AD-22040756-1 Profile Picture
    AD-22040756-1 668 on at

    Out of the box you can automatically post sales/purchase invoices after its been approved in a workflow.

    To only receive the items you will need a customization to create custom Workflow Event Responses, or you can try a power automate flow.

    To automatically post sales/purchase invoices with a Business Central workflow:

    1. In the Workflow Event/Response Combinations put a checkmark here to create a new combination of posting a sales or purchase document once its approved

    pastedimage1659052389533v1.png

    2. Add the new response in your workflow:

    pastedimage1659052448495v2.png

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