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Microsoft Dynamics CRM (Archived)

Migrating data from one CRM instance to another

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Posted on by 3,079

We had a test instance of CRM we did quite a bit of early dev work on.  Now that we have a better idea of what we're doing, I've made a new, clean machine with a clean CRM install.  I was able to import our solution from the other system no problem.  However, there are a few entities where we've loaded data that we'd like to move to the new system as well.   

We're on-prem, so as far as I can tell we don't have access to the new Data Loader.  So from everything I can find, it's looking like the steps are:  

  • Create a new view for an entity with all records/fields
  • Export data using that view to Excel
  • I created data maps, because there is quite a bit of mapping that needs to happen.  By default, when I try to import with this Excel file, that Use Data Map option is missing.  So I then need to:
    • Open the Excel and delete columns A-C
    • Copy the remaining fields into a new workbook, and save that as csv (I get errors otherwise, and there's a thread on here that says this is how to resolve the errors)
    • Upload the csv with the data map (unfortunately, there are now fields that it's saying are unmapped, even using the map, that were in fact resolved when I created the data map, so no idea what's going on there)
  • Repeat for each (relevant data-containing) entity

This seems...nuts.  Am I missing some easier (non-paid-third-party) way to do this?  I must be...

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  • awalters Profile Picture
    3,079 on at

    Wow....that seems like a pretty steep learning curve, but I'll check it out.  There's no easier way to do this for a small-scale migration, eh?

  • Nadeeja Bomiriya Profile Picture
    6,804 on at

    Hi Allison.

    +1 for Guido for the suggestion.  You can download Kingswaysoft SSIS for use with SSDT for free.  Only time you would need to purchase a licence is if you want to run on a schedule using SQL Agent job.  For your requirement, you don't need a licence. This is a great tool for data migration.

    www.kingswaysoft.com/.../ssis-integration-toolkit-for-microsoft-dynamics-crm

  • awalters Profile Picture
    3,079 on at

    Alright; I'll dive in.  Gonna be an all-nighter to prep for my demo tomorrow, apparently (I thought it was just going to be "hit export, then hit import x8", so like 10 minutes).  There's only 8 or so entities we need to do; this just seems way heavier-duty than I thought we'd need.  I can see wanting a tool for a full 100+ entity migration, or between different systems, but 8 entities from CRM to CRM feels like it should be way easier than this.  Okay - thanks.

  • Drew Poggemann Profile Picture
    4 on at

    Hi Allison,

    Overall, without a tool like Kingswaysoft, Scribe or other I think you have a good approach here.  I know it is kind of a pain but if you only have a few entities hopefully it is not too bad.

    Thanks much,

  • awalters Profile Picture
    3,079 on at

    Sadly, even with all of the above steps I was still getting errors I hadn't been able to resolve yet.  So I was hoping there was some other easier way I was missing.  :-(

  • Drew Poggemann Profile Picture
    4 on at

    What error, example?  We have done something similar in past with no issues...  I will try my best to assist.

  • Verified answer
    Nadeeja Bomiriya Profile Picture
    6,804 on at
    Hi Allison, You can try the Configuration Migration Tool if the volume of data is not big. Regardless, each tool will have some learning curve and configuration to do. technet.microsoft.com/.../dn647421.aspx
  • awalters Profile Picture
    3,079 on at

    Thanks, Drew!  I sadly got fairly deeply into playing with the Kingswaysoft solution before I saw this.  At this point I'll keep playing to see if I can get it to move forward, since I suppose it's not wasted time (this would be potentially useful if we do need to do larger ones)...  If I end up circling back to the original plan, though, I'll track down the errors and post.  Thanks!

  • awalters Profile Picture
    3,079 on at

    I've got Kingswaysoft working for a single, simple entity.  Now just have to figure out how to get it to do relationships/linked entities/etc...

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