Small and medium business | Business Central, N...

Closing posting from specific modules instead of users

(0) Share

Report

Posted on by Michael Scalamogna

135

In Dynamics GP, administrators can close posting to the GL by module/series. For example, if it is February 8, 2021 and my AP team has finished entering all of their January AP, I can use the fiscal period setup window to close posting to GL from the AP module, but still allow posting to GL from the journal entry screen and other modules so that the finance team can finish making monthly journal entries (e.g., depreciation, allocations). Is there a way to do this in Business Central?

I have the same question (0)

All responses (4)

Answers (0)

Suggested answer

Community Member on at

Like (0)

Report

Michael,

The Month-End closing process is not the same as GP. BC does not have an hard close for month-end posting. Here is an overview:

To Change The Posting Date Range For The Entire Company:

1. Go to the General Ledger Setup menu.

2. Edit the “Allow Posting From” and “Allow Posting To” fields to only allow posting to the current period.

If necessary, use the ‘Users’ setup to override the General Ledger Setup so particular users can still work in the prior period.

NOTE: The date range for the entire company is in effect for a User unless they are listed in the User Setup screen. If the User is listed in the Users list, the dates here will supersede the other setup including a blank field, which means NO date restriction.

Also, if you employ Inventory Period, you also close the Inventory Period each month, as part of the month-end closing process. Inventory periods define a period of time in which you can post changes to inventory. An inventory period is defined by the date on which it ends, or the ending date. When you close an inventory period, you cannot post any changes to inventory, either expected or invoiced, before this ending date. You cannot post any new values to inventory before the ending date. If you have open item entries in the closed period, meaning positive quantities that have not yet been applied to outbound transactions, you can still apply outbound quantities to these entries, even if the period is closed.

Hope this give you an understanding of Posting Dates.

Thanks,

Steve

Was this reply helpful? Yes No
mscalamogna 80 on at

Like (0)

Report

Thanks for the reply! That is what I found in the documentation. I was hoping that there was something I was missing. I am curious to know how other companies have handled this who might have users who are responsible for posting AP invoices and booking journal entries. This is an internal control that many US-based companies expect to see in an accounting system.

Was this reply helpful? Yes No
Suggested answer

JAngle 133 on at

Like (0)

Report

Another way you could manage it is shown here for the users: joshanglesea.wordpress.com/.../

Some other month end considerations are also mentioned.

Was this reply helpful? Yes No
Suggested answer

Community Member on at

Like (0)

Report

BC-Year-End-Handout-2020.docx

Mike,

Adding to what Josh forwarded and your question... NAV/BC companies understand the core process and best practice related to closing Month-End and Year-End related to cutoffs and internal controls. I have been implementing NAV/BC for over 21 years now and can state that no one has been troubled by the fact their is not formal process, like in GP and other accounting systems. To better help you understand some basic steps when closing a month-end/year-end I am attaching my Training Guide I provide my customers and used during recent webinars help for users in NAV/BC.

I hope this helps.

Thanks,

Steve

Was this reply helpful? Yes No