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Error Made - Payment Selection Period to Post and Check Posting

Posted on by 30

Hi

My AP is still open for the period 03-2013. When I entered my check selections in Payment Selection, I forgot to change the period to 04-2013. When I cut the checks and posted them I posted the checks to 04-2013. The payables are now off and I would like to know how to fix the error. It's too late now to void and reissue the checks since the checks have already been mailed. Please Advise.

  • RE: Error Made - Payment Selection Period to Post and Check Posting

    Hi CheriseAQC,

    If you void the checks, you cannot use the same check numbers over again.  You could void them anyways and cut new checks and note that they are replacements for the checks sent to the vendor.  Of course, the original check numbers will clear the bank but they will be marked as Voided in SL.  It's not a perfect solution.

    I assume from your statement of the issue that the balance in AP now doesn't match the GL - is that correct?  Did you release the batch in AP to period 3 but posted in GL to period 4?  If that is the case, voiding the checks is the only thing to correct that since the batch has been released and posted.

    If I have misunderstood, please let me know.

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