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Dynamics 365 Community / Forums / Microsoft Dynamics SL (Archived) / Clossing of Payroll Pe...
Microsoft Dynamics SL (Archived)

Clossing of Payroll Period

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Posted on by Business Card 595

Hi All, 

I used Microsoft Dynamics SL 6.5 and i run two financial year in a calender year i.e my period one is April which means that my financial year close in March, after i proccessed payroll transaction from January to December and the process of monthly module closing was not allowed in payroll therefore expect me to close the payroll for the year and the payroll was still in period nine, can somebody be be of help for what could be responsible for this and the way out.

 

Thanks

 

Abbey

*This post is locked for comments

  • Toni Savage Profile Picture
    Toni Savage 260 on at
    Re: Re: Re: Clossing of Payroll Period

    Laura's is the most common reason (and it's not all THAT common).. but it might also be used if, for example, you print paygroups separately, and accidentally calculated two paygroups without printing in between. 

    It's basically a  way to "Un-calculate" someone or a group of people.  Make it so that they don't print with the checks you are currently printing.

  • Laura Barber Profile Picture
    Laura Barber on at
    Re: Re: Re: Clossing of Payroll Period

    I had to use the Clear Unselected feature a couple weeks ago. 

    The problem was: Check Date in the Calculation screen was not advancing and would not accept an entry for year 2010.  This happened because there was a leftover calculation from last year. The client had processed payroll calculation, then realized there was a terminated employee in the Check Preview.  The client put that employee on Hold and went on to print checks for everyone else. 

    This is how we had to clear out the unprocessed time:

    1) activate Employee X

    2) Run calculation by selecting Employee X's paygroup and checking ON the option to Clear Unselected

    3) Unselect everyone in the bottom of the screen (thereby clearing all calculations for everyone in that pay group)

    4) Set Employee X's status to Inactive again.

    Laura

  • RedStorm Profile Picture
    RedStorm 1,350 on at
    Re: Re: Clossing of Payroll Period

    I never understood that "clear unselected" option.  I know where it is, but the what is it doing, and why it is needed, and why it is an option...seem to elude me.

  • Toni Savage Profile Picture
    Toni Savage 260 on at
    Re: Clossing of Payroll Period

    Yeah... payroll is funky that way.  you close it for the YEAR because it is calendar-based.

    If you have entered any calculations for the old year, you my have to clear them out (select "clear unselected" then un-select all).

  • RedStorm Profile Picture
    RedStorm 1,350 on at
    Re: Clossing of Payroll Period

    How does your GL Setup screen look?  What do you have as Period 1, 2, etc...?

    Use the Fiscal Info tab to define the fiscal year and fiscal periods of your company: the number of periods in the year, the current period and the fiscal period ending dates.

    The information for this tab is normally entered during the initial setup and is never changed. However, it is possible to change the number of periods and the period ending dates at any time. This is sometimes necessary in the event a company changes its year end, or if the company has varying month-end dates (such as the last Friday of each month).

    While the traditional number of periods in a year is 12, some companies use a 13th period for year-end adjusting entries, to prevent distorting financial statements for the 12th period. The number of fiscal periods can be changed, but this should be done only after a year end close.

    If the company has a fiscal year, an option in the Fiscal Year area indicates whether the year at Fiscal Year is the beginning or the ending of the fiscal year.

    If two fiscal periods have the same year-end date, the software closes the Payroll module only once for the year.

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