How to enter the OGP (Outward Gate Pass) and link it to invoice for Customer.

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Hello every one,

Before dispatching the good to customer we prepare the OGP document in which every item and its Qty is mentioned. we want to enter it into GP and then generate a invoice against the same.

thanks.

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Mahmoud Saadi 32,738 on at

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Hello again,

If you are asking about the functionality, then sales document are entered from Sales Transaction Entry window. The cycle is determined by your business, whether to enter an order or directly an invoice. (Transaction > Sales > Sales Transaction Entry)

If that's not your question,

your illustration is highly appreciated

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Community Member on at

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Thanks for quick reply.

we are already entering the invoice in sales transaction entry window.

In our scenario, our store person send the document to the account department which is holding the information of dispatched item. our accounts person generate the invoice from GP by entering the items which is mentioned in OGP document.

what we want,

We want to enter the dispatched item (by store person) separately instead of with invoice. And then link up to invoice.

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Mahmoud Saadi 32,738 on at

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Okay, we are clear then. I will propose a slight variation to your proposal

Here is a workaround solution which I have included previously on the community for a similar issue. Of course, there are a variety of methods to apply and here is one.

You might need to create two sites, one for the actual store and the other could be a virtual site for the sales department.

For the warehouse department, items are stored in their own site (lets say Site A). They will enter an "Inventory Transfer" from Site A which is the store to the other "Virtual Site, which is supposedly Site B ". The Outward Gate Pass document can be designed to be printed from the system directly as they post the transfer.

Now, the sales department has the item quantities in their "virtual" store and can proceed to enter an invoice from the sales transaction entry window considering Site B (Once they receive the OGP) , item quantities will be withdrawn from Site B and sold accordingly.

Here is a graphical illustration

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Community Member on at

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Is there a way to pick the Item with Qty from transfer Number( which is used to transfer item from site A to site B) In invoice.

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Mahmoud Saadi 32,738 on at

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Without customization, No.

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Community Member on at

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can you give me any hint or link which help me to customize it.

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Mahmoud Saadi 32,738 on at

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Although this seems quite odd, you may build an eConnect integration for the sales invoices, the staging tables (SOP header and details) will basically retrieve data from the inventory transfer details (which are already posted). You will have lots of difficulties in order to provide data which don't exist in the IV transfer, such as customer number.

If you have not worked on such integration project previously, then you need to consult your partner.

Let us know if you need any further assistance,

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