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How to Issue Debit Note To Vendor in Business Central

Posted on by 47

Hi Dears,

My question is how to send a debit note to a vendor to reduce his balance. I can't find this concept in BC while I witness it on other ERP like Oracle and other our scenarios are as follows:

In construction, we have multiple cases we debit the vendor account without payment from us or a credit memo from the vendor such as when we pay for materials on behalf of the vendor (sub-contractor) which are included in the vendor contract and we want to charge the vendor or sometimes we apply a penalty on the vendor due to delay or bad execution of work.

Thanks,

  • ADIGA88 Profile Picture
    ADIGA88 47 on at
    RE: How to Issue Debit Note To Vendor in Business Central

    We will make a special report for debit notes based on the actual credit note.

  • Verified answer
    Greg Enns Profile Picture
    Greg Enns 1,102 on at
    RE: How to Issue Debit Note To Vendor in Business Central

    The "Purchase Credit Memo" and the "Purchase Return Order" both generate a "Posted Purchase Credit Memo" which is in fact a "Debit Memo" (i.e. the opposite of a Purchase Order).

    If needed, you can change the name on the PDF to say "Debit Memo" instead of "Credit Memo".

  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 73,339 Super User 2024 Season 2 on at
    RE: How to Issue Debit Note To Vendor in Business Central

    Hi, Maybe you can try the Purchase Journals feature to create a credit memo first.

    Then do Refund in Payment Journals, finally Apply them.

    pastedimage1675210410913v1.png

    pastedimage1675210432536v2.png

    Hope this helps.

    Thanks.

    ZHU

  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 32,748 Super User 2024 Season 1 on at
    RE: How to Issue Debit Note To Vendor in Business Central

    Maybe you can have your vendors also as customers and consolidate their balance using this functionality?

    learn.microsoft.com/.../consolidate-customer-vendor-balances

  • ADIGA88 Profile Picture
    ADIGA88 47 on at
    RE: How to Issue Debit Note To Vendor in Business Central

    Thanks, Manan for your reply,

    indeed we are already using the payment journal as you described, but we are looking for a way to have a document to send to the vendor.

    I think we need to develop a new report and make it a debit note based on the posted refund.

    please let me know if this sounds right.

  • Suggested answer
    Manan_Shah Profile Picture
    Manan_Shah 1,457 on at
    RE: How to Issue Debit Note To Vendor in Business Central

    Hi,

    To reduce vendor balance I suggest you can use Payment Journal document type as Refund. where entry like you paying money to vendor. Or if you want apply penalty or any other charges you can Post Purchase Credit Memo with G/L account. 


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