How to Issue Debit Note To Vendor in Business Central

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Posted on by ADIGA88

Hi Dears,

My question is how to send a debit note to a vendor to reduce his balance. I can't find this concept in BC while I witness it on other ERP like Oracle and other our scenarios are as follows:

In construction, we have multiple cases we debit the vendor account without payment from us or a credit memo from the vendor such as when we pay for materials on behalf of the vendor (sub-contractor) which are included in the vendor contract and we want to charge the vendor or sometimes we apply a penalty on the vendor due to delay or bad execution of work.

Thanks,

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Manan_Shah 1,461 on at

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Hi,

To reduce vendor balance I suggest you can use Payment Journal document type as Refund. where entry like you paying money to vendor. Or if you want apply penalty or any other charges you can Post Purchase Credit Memo with G/L account.

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ADIGA88 on at

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Thanks, Manan for your reply,

indeed we are already using the payment journal as you described, but we are looking for a way to have a document to send to the vendor.

I think we need to develop a new report and make it a debit note based on the posted refund.

please let me know if this sounds right.

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IB-29041624-0 1,191 Moderator on at

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Maybe you can have your vendors also as customers and consolidate their balance using this functionality?

learn.microsoft.com/.../consolidate-customer-vendor-balances

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YUN ZHU 102,787 Super User 2026 Season 2 on at

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Hi, Maybe you can try the Purchase Journals feature to create a credit memo first.

Then do Refund in Payment Journals, finally Apply them.

Hope this helps.

Thanks.

ZHU

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Greg Enns 1,122 on at

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The "Purchase Credit Memo" and the "Purchase Return Order" both generate a "Posted Purchase Credit Memo" which is in fact a "Debit Memo" (i.e. the opposite of a Purchase Order).

If needed, you can change the name on the PDF to say "Debit Memo" instead of "Credit Memo".

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ADIGA88 on at

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We will make a special report for debit notes based on the actual credit note.

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