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Answered

Setting up fixed asset depreciation

Posted on by 40

Good morning,

I have a client who has been using BC for a few years and now wants to set up fixed asset tracking and depreciation in BC. They are currently doing this manually in Excel. Since these fixed assets are already on the balance sheet can I just create the fixed assets, skip the acquisition phase and set up depreciation? Is it even possible to skip the acquisition step for existing FA's? If so, I'd still like to note somewhere on the fixed asset card what date the purchase was made but then start calculating depreciation this month since all the previous depreciation GL entries have already made. For example, is it possible to have a purchase date of Mar 7, 2017 and a depreciation start date of Feb 28, 2021? If so, where would I log that original purchase date? Just in the notes section?

I realize this is a very basic task but we haven't had any clients using the fixed asset module so I want to be sure that we are setting this up correctly, with no initial GL impact (until we start calculating depreciation going forward)

Thanks!

  • Moosiah22 Profile Picture
    Moosiah22 40 on at
    RE: Setting up fixed asset depreciation

    Thanks Josh! This is exactly what I needed.

  • Suggested answer
    JAngle Profile Picture
    JAngle 33,159 on at
    RE: Setting up fixed asset depreciation

    Skipping the G/L is doable and is how this data is migrated anyway. Each asset has a "Depreciation Book" associated to it, generally the same one. On the depreciation book you can set the integration with the G/L to be off. This way you will only update the Fixed Asset Ledger, i.e. the sub ledger. You must have an acquisition cost as the first entry. So you will either need to post the full history or post the current value of the asset as the acquisition cost. You can do it for whatever date you need. Use the Fixed Asset Journal to do the postings.

    Once you have the data in and signed off just go back to the depreciation book and enable integration to the g/l again.

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