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Microsoft Dynamics AX (Archived)

Travel and expense how set travel by bus or by train or by own car in this module

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Hi,

how set travel by bus or by train or by own car in  module Travel and Expense

I setted up Hotel and per diem but i have no clue how set travel option.

Please help.

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  • MinJan Profile Picture
    298 on at

    Hi, you can set them as separate expense categories. What is the goal in this case?

  • Community Member Profile Picture
    on at
    Hi the goal is that user can choose travel type (by bus, by train, by own car) and user can input :
    start , end point of travel  
    date and hour depart and arrive
    ticket number or car number
    etc.
    When i created expense category with expense type Hotel, user can input:
    date and hour depart and arrive
    can divide costs per day and room
    guest name
    and it is created automatically.
    Can I do the same for travel cost how manage details field on expense transaction?
  • MinJan Profile Picture
    298 on at

    Thanks for the additional information. I believe you wont get away from this without performing customizations both in enterprise portal and AX. Of course users can enter this info in field "additional information", but strong policy towards entry of expenses  must exist. Hope someone will share their ideas as well.

  • Community Member Profile Picture
    on at

    As an alternative to customisation:

    Could users not keep all of this information on a spreadsheet, or other document, and upload this as an attachment to the expense in the same way they would attach a receipt? The approver could then reject expense claim is information on the attachment isn't sufficient/doesn't match the receipts etc. you could still add a category for all different travel methods to split out the costs for different methods of travel. 

    Or do you need the information (date, start and end of travel) contained within your accounting structure for analysis? 

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