web
You’re offline. This is a read only version of the page.
close
Skip to main content
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Changes to the documen...
Finance | Project Operations, Human Resources, ...
Answered

Changes to the document are only allowed in state Draft

(0) ShareShare
ReportReport
Posted on by MarkChristensen 70

Hi All

We started getting this error when trying to post a product receipt against a PO.

The PO has been approved and I even tried requesting a change and approving it again. 

I checked the workflow, policies and posting a receipt without workflow and they all seem fine.

Just started happening and I dont know why. Has anyone encountered this before? 

Purchase order: 60000232 Procurement category: SEALS Changes to the document are only allowed in state Draft, because change management is activated

Thanks!!.

I have the same question (0)
  • Suggested answer
    Faisal Fareed Profile Picture
    Faisal Fareed 10,796 User Group Leader on at
    RE: Changes to the document are only allowed in state Draft

    You need to disable the 'Activate change management' parameter under Procurement and sourcing parameters under General Tab.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 299,386 Super User 2025 Season 2 on at
    RE: Changes to the document are only allowed in state Draft

    Hi Mark,

    Did this work correctly before? Are you aware of any changes recently? E.g. new customizations? Is it only for this PO or also others?

  • MarkChristensen Profile Picture
    MarkChristensen 70 on at
    RE: Changes to the document are only allowed in state Draft

    Hi Andre,

    Yep it was working until yesterday.

    Nothing has changed from a customisation perspective and I can't see any configuration changes. No one is confessing either :)

    Happens to all the others too.

  • MarkChristensen Profile Picture
    MarkChristensen 70 on at
    RE: Changes to the document are only allowed in state Draft

    thanks Faisal that works but I need workflow turned on

  • Verified answer
    Faisal Fareed Profile Picture
    Faisal Fareed 10,796 User Group Leader on at
    RE: Changes to the document are only allowed in state Draft

    Then I suspect there must be a code change or the configuration keys changes that initiates this issue. I recently made an enhancement to by pass this validation to add more lines (items) in an approved purchase order. If you get hold of a developer then he/she can tell you easily, It actually reads the PurchTable table's update method and throw errors from there.

  • MarkChristensen Profile Picture
    MarkChristensen 70 on at
    RE: Changes to the document are only allowed in state Draft

    Thanks Faisal, I have our dev checking it this morning, will let everyone know how we go.

  • Verified answer
    qianwang Profile Picture
    qianwang 7,168 on at
    RE: Changes to the document are only allowed in state Draft

    Hi Mark,

    What is the difference between this PO and other normal POs with workflow?

    I found a KB 4559419 in LCS, please check it.

    Regards,

    QianQW

  • Suggested answer
    syed baber Profile Picture
    syed baber 11,633 on at
    RE: Changes to the document are only allowed in state Draft

    Hi Mark,

    It seems like this is a known issue and the fix has been released in version 10.0.12 as per KB 4559419 shared by QianQW. This update is not yet generally available, so you might have to wait. Doesn't make sense to do the customization and resolve this issue when Microsoft already has a fix available in later version.

    Thanks,

    Baber.

  • MarkChristensen Profile Picture
    MarkChristensen 70 on at
    RE: Changes to the document are only allowed in state Draft

    Hey Baber

    Agree QianQW is correct! This issue was holding up our SIT, so I got our dev to fix it. 

    Just finished testing it and waiting for deployment.

    Thanks everyone for their help!! 

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Join experts in person to explore low code and AI agents at the Power Platform Community Conference sponsored by Microsoft

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Abhilash Warrier – Community Spotlight

We are honored to recognize Abhilash Warrier as our Community Spotlight honoree for…

Congratulations to the September Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Finance | Project Operations, Human Resources, AX, GP, SL

#1
CA Neeraj Kumar Profile Picture

CA Neeraj Kumar 2,004

#2
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 865 Super User 2025 Season 2

#3
Sohaib Cheema Profile Picture

Sohaib Cheema 582 User Group Leader

Last 30 days Overall leaderboard

Featured topics

End-of-life Announcement for Microsoft Dynamics GP

Product updates

Dynamics 365 release plans