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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Purchase invoice amoun...
Small and medium business | Business Central, N...
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Purchase invoice amount greater than PO amount

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Posted on by obaech 30

Hello,

I have the following case in Business Central:

- A purchase order is made with a certain amount. For example consulting services 5000 $.

- When the invoice is received the amount of consulting services is 5800 $.

How would this be usually handled in Business central?

Is the amount changed on the purchase order and then the purchase order is posted? -> This means we loose track of the initial amount of 5000$ and the fact that the purchaser spent more than planned (16% above initial order) .

Is there a way to track amount purchased vs amount invoiced in Business central?

Thanks for your help.

Omar

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 175 User Group Leader on at
    RE: Purchase invoice amount greater than PO amount

    To add to Inge's comments....

    If you are purchasing inventory items, you should 'receive' the PO which will put dollars into the expected cost and when you invoice you will have the actual thus you have both values.

    If not using inventory, Inge defines a very good process.

  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 1,029 Moderator on at
    RE: Purchase invoice amount greater than PO amount

    It all depends on how you want to track this.

    You can archive your original Purchase order before you modify the lines. Than you can compare the archived PO against the final invoice.

    Another option can be to create a new line with the overspending and maybe use different reason code or dimensions for the over spending.

    It really depends on your need to report an follow it up after the invoice is posted.

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