PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

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I have a PO that was received not invoiced and it looks like only the inventory account was correctly applied by this transaction. Then I accidentally closed the PO. Now I have an invoice for the PO and I can't reopen it to apply it to the invoice. Is there a way to fix this?

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babubaskaran@outloo... 12 on at

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RE: PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

Hi Rhoag,

Glad to help you. Please verify the answer when you get a chance, if its resolve your question.

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RE: PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

From your comments I looked at the general ledger and the transaction never went to the general ledger so I was able to fix it a different way. Thanks for your help!

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babubaskaran@outloo... 12 on at

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RE: PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

Hi,

When you recive the item, entry should be debit purchase and credit purchase accrual and your screen shot doesnt have credit account. So this entry might not got posted. If the user recived and invoiced the debit purchase and credit payable. So please check the financial batch sitting in batch recovery and fix the credit account and post the entry.

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RE: PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

Below is what the receiving transaction looks like in Great Plains. To me it looks like it went into inventory but did not hit an offset account. I tried just putting the invoice in AP but Great Plains is forcing me to have an offset account.

The inventory has already been invoiced to the customer and we just completed a physical inventory so I really just want the transaction to go to AP and then be paid from AP.

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babubaskaran@outloo... 12 on at

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RE: PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

Hi,

If you post payable transaction its affect only payable account only and not inventory. Let me know if you wanted to do this only. When you post payable change the distribution what account you wanted to post.

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RE: PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

The receiver only hit inventory not AP. Can I invoice it on payables and somehow override it to only hit AP?

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babubaskaran@outloo... 12 on at

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RE: PO Received not invoiced, PO closed. Received Invoice for same PO but can't apply - How do I enter invoice?

Hi Rhoag,

No you cant open the PO which is closed already. You can book the invoice through payable invoice.

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