Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Dynamics 365 Community / Forums / Business Central forum / Stub Information When ...
Business Central forum
Suggested answer

Stub Information When A/P Check Is Printed First

(0) ShareShare
ReportReport
Posted on by john.ellis 3,480

Hi:

The end user prints her A/P checks, first, and only later enters and posts the A/P invoice that that check will be applied to.

The check format is check-stub-stub, and the Report ID is 10412.

Her process, therefore, prevents data from appearing on the check stubs for the Document No. and Document Date.  Not only that, the "Posting Description" field on the stubs only shows the Vendor Name.  So, the end user is unable to enter a note into the Payment Journal's "Description" field that will appear on the stubs.

True, we could probably turn off the setting in Purchases & Payables Setup that copies the Vendor Name to the Payment Journal.  But, it's not preferable to do so.

For those users who print checks prior to entering and posting their invoices, is it possible to have any data print on the check stubs for Document No., Document Date, and Posting Description?

Thanks!

John

Categories:
Data Migrations
Reports and Business Intelligence
Purchasing
Financial Management
Other
  • john.ellis Profile Picture
    john.ellis 3,480 on at
    RE: Stub Information When A/P Check Is Printed First

    Shoot!

    Okay, thanks.

    What about the "Posting Description" field issue?  Is it not possible to override that by typing data within the "Description" field in the Payment Journal?

    I tried to do so, but it didn't work.

    John

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,423 User Group Leader on at
    RE: Stub Information When A/P Check Is Printed First

    Where would the information for the stub come from?

    If the invoices have not been entered, there is nothing for the stub to print....

  • john.ellis Profile Picture
    john.ellis 3,480 on at
    RE: Stub Information When A/P Check Is Printed First

    Again, the client prints checks first a lot of the time without entering and posting invoices.

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,423 User Group Leader on at
    RE: Stub Information When A/P Check Is Printed First

    Document No and Document Date should be the vendor's invoice number and invoice date both of which come from the vendor ledger entries.

    Are you using Apply Entries or entering Applies-to ID on the payment journal lines. The preference is Apply Entries. If you have not executed that to identify what invoices are being paid the document no and date will be empty.

  • john.ellis Profile Picture
    john.ellis 3,480 on at
    RE: Stub Information When A/P Check Is Printed First

    Hi:

    The first screenshot below shows the Payment Journal, while the second shows the left-hand side of both of the stubs that print underneath the check.

    For privacy reasons, I could not show the full "Posting Description" field from the stubs.  Doing so would reveal the name of a vendor that my end user works with.

    Anyway, you can see where the Document Date and Document No. fields do not print on the stubs.

    What do I do about this?

    Thanks!

    John

    pastedimage1663859917791v1.png

    pastedimage1663859973494v2.png

  • Suggested answer
    Amit Baru Profile Picture
    Amit Baru 3,025 on at
    RE: Stub Information When A/P Check Is Printed First

    Hi,

    Can you explain with example with report image.

    Regards

    Amit Sharma

    www.erpconsultors.com

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Anton Venter – Community Spotlight

Kudos to our October Community Star of the month!

Announcing Our 2024 Season 2 Super Users!

A new season of Super Users has arrived, and we are so grateful for the daily…

Dynamics 365 Community Newsletter - September 2024

Check out the latest community news

more Community News

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 290,564 Super User 2024 Season 2

#2
Martin Dráb Profile Picture

Martin Dráb 228,651 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,148

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans