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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Stub Information When ...
Small and medium business | Business Central, N...
Suggested answer

Stub Information When A/P Check Is Printed First

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Posted on by john.ellis 3,484

Hi:

The end user prints her A/P checks, first, and only later enters and posts the A/P invoice that that check will be applied to.

The check format is check-stub-stub, and the Report ID is 10412.

Her process, therefore, prevents data from appearing on the check stubs for the Document No. and Document Date.  Not only that, the "Posting Description" field on the stubs only shows the Vendor Name.  So, the end user is unable to enter a note into the Payment Journal's "Description" field that will appear on the stubs.

True, we could probably turn off the setting in Purchases & Payables Setup that copies the Vendor Name to the Payment Journal.  But, it's not preferable to do so.

For those users who print checks prior to entering and posting their invoices, is it possible to have any data print on the check stubs for Document No., Document Date, and Posting Description?

Thanks!

John

  • john.ellis Profile Picture
    john.ellis 3,484 on at
    RE: Stub Information When A/P Check Is Printed First

    Shoot!

    Okay, thanks.

    What about the "Posting Description" field issue?  Is it not possible to override that by typing data within the "Description" field in the Payment Journal?

    I tried to do so, but it didn't work.

    John

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 173 User Group Leader on at
    RE: Stub Information When A/P Check Is Printed First

    Where would the information for the stub come from?

    If the invoices have not been entered, there is nothing for the stub to print....

  • john.ellis Profile Picture
    john.ellis 3,484 on at
    RE: Stub Information When A/P Check Is Printed First

    Again, the client prints checks first a lot of the time without entering and posting invoices.

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 173 User Group Leader on at
    RE: Stub Information When A/P Check Is Printed First

    Document No and Document Date should be the vendor's invoice number and invoice date both of which come from the vendor ledger entries.

    Are you using Apply Entries or entering Applies-to ID on the payment journal lines. The preference is Apply Entries. If you have not executed that to identify what invoices are being paid the document no and date will be empty.

  • john.ellis Profile Picture
    john.ellis 3,484 on at
    RE: Stub Information When A/P Check Is Printed First

    Hi:

    The first screenshot below shows the Payment Journal, while the second shows the left-hand side of both of the stubs that print underneath the check.

    For privacy reasons, I could not show the full "Posting Description" field from the stubs.  Doing so would reveal the name of a vendor that my end user works with.

    Anyway, you can see where the Document Date and Document No. fields do not print on the stubs.

    What do I do about this?

    Thanks!

    John

    pastedimage1663859917791v1.png

    pastedimage1663859973494v2.png

  • Suggested answer
    Amit Baru Profile Picture
    Amit Baru 3,027 on at
    RE: Stub Information When A/P Check Is Printed First

    Hi,

    Can you explain with example with report image.

    Regards

    Amit Sharma

    www.erpconsultors.com

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