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In Great plains 10.0, once I have matched an invoice to a purchase order, how can I go back and see what purchase order line number the invoice was matched to?
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GP 2010 now allows you to do a real return. Where if someone accidentally receives the wrong part number, you can return the qty and then re-receive the part again. You may want to think about upgrading. Look for the release of GP 2010 SP3 to be released. They actually made it functional in that release.
You may want to cancel a line item on a purchase order, for example, if the item you’ve ordered has been discontinued or if you won’t be receiving part of the quantity ordered for the
purchase order.
You can change a status of a line item to Closed, if a receipt has been posted
for the line, but you can’t reopen the item. If a line item has sales
commitments, you cannot change its status to Received, Closed, or
Canceled.
You can change the quantity canceled; your changes may affect the status of
the line item and the status of the purchase order. Use the line item
information button to open the Purchasing Quantity Status window, where
you can view quantity information for the line item, including the quantity
ordered, the quantity remaining to be shipped, and remaining posted
shipments to be matched.
What is difference between cancelled and closed for editing the status on the line item? Lastly, is this normal for this to happen for future reference or should other steps have been done instead for returns? Thank you Richard.
At this point in time can you simply Cancel this PO using Edit PO's? Watch out for anything posting entries that may be created. You probably do not want to post anything at this point since it sounds like there was a payables entry done.
I see what you're saying, I'm sorry it's 4000 Qty invoiced to Date, not received. Under inquiry-purchase order documents I see a return for 160.00 and qty invoiced for 4000.00 for July. I think what happened was, of the 4160 Qty shipped/ordered,160.00 shouldn't have been received. Then a return batch was done for the 160.00. In payables side, it was matched for the correct Qty of 4000.00. Now, the only thing sitting out there still is that line item in the purchasing side.
Do you mean Qty Rejected? There is no Qty Received on that screen. It is beginning to sound like 4000 were rejected and 160 returned cancelling out the 4160 ordered. If you look at the receipts under Inquirry->Purchasing->Purchase Order Documents what do you see there?
Under edit PO, I see for that line, Qty ordered is 4160, Qty shipped is 4160, but Qty received is 4000. Also, I noticed when I go under purchase order documents,enter the PO, there's a return for Qty of 160. Was this return supposed to be applied somehow, in order to close the PO? The purchase order was matched to the PO in payables. Thank you
If you go to Transactions->Purchasing->Edit PO for this PO, do you qty ordered, qty shipped and qty invoiced? How about under Inquiry->Purchasing->Purchase Orders and click on Receipts? Do you see any invoice receipts matched to the shipment receipts.
In Payables you do not see PO receipts. Did someone simply not do the invoice match and entered a payable for this invoice match?
I clicked on Match to Shipment, but I do not see the purchase order line number. The reason I would like to know is that, when I go to payables inquiry, an invoice shows being matched to the purchase order for what was received in July (or what's supposed to be line 5). However when I go to enter/match invoices, Line 5 or July receipt for that purchase order still shows that it hasn't been matched to an invoice. So I want to know essentially why that line is still not matched in "enter/matched invoices" though I show that being matched in the payables inquiry side. If you can help me understand that, that would be great. Thank you.
On the invoice match screen there is a link to view matched shipment. It is probably blue and underlined. I believe the title is Matched to Shipment.
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