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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Can I get the MAIN che...
Microsoft Dynamics GP (Archived)

Can I get the MAIN checkbook balance in a SmartList report (that I can set up on a schedule to download automatically)?

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Posted on by Elaine Reidich 195

I am trying to automate the balancing of our MAIN checkbook to our bank account balance.  I am getting an automated feed from our bank but can not figure out a way of getting the MAIN checkbook balance without manually going into Great Plains.  The two ways I can now get the balance is either from the "Adjusted Book Balance" amount on the Select Bank Transactions dialog box where Checkbook ID = MAIN when I am in GP or under MD GP Financials, CheckBook Balance Inquiry where Checkbook ID = MAIN and I have to give it a date. 

The non-manual solution would be if I can get IT to run a process at night to get this balance and push the info to a directory my application can pick it up.  But I do not think IT can get the data from either of the options above.

Any suggestions?  Thanks.

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  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 10 on at
    RE: Can I get the MAIN checkbook balance in a SmartList report (that I can set up on a schedule to download automatically)?

    Hi Elaine,

    Please go to the following in GP to build refreshable excel from GP.  I think this is available from version 10.0

    Microsoft Dynamics GP menu >> Tools >> SmartList Builder >> Excel Report Builder

    The table you have to use CM00100

  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,527 Super User 2025 Season 1 on at
    RE: Can I get the MAIN checkbook balance in a SmartList report (that I can set up on a schedule to download automatically)?

    Elaine, you can create an Excel file outside GP with an ODC (Office Data Connection) to the GP tables to pull this info.  Doesn't matter what version of GP because you're reading directly from SQL.

  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 10 on at
    RE: Can I get the MAIN checkbook balance in a SmartList report (that I can set up on a schedule to download automatically)?

    Hi Elaine,

    Most of the GP version has this, please go to menu and press about GP which will show what version you are.

  • Elaine Reidich Profile Picture
    Elaine Reidich 195 on at
    RE: Can I get the MAIN checkbook balance in a SmartList report (that I can set up on a schedule to download automatically)?

    Hi Babu, I do not think the version of GP we are on allows access from Excel.  I just started at this company and I don't know of anyone here who has direct links into GP from Excel.  Do you know what version you need to be on to get this feature?

  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 10 on at
    RE: Can I get the MAIN checkbook balance in a SmartList report (that I can set up on a schedule to download automatically)?

    I would recomend to create refreshable excel which you check anytime without login to GP

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