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Posting OPEN Payable to a voided check

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Trying to clear old 1997 payable that indicates its OPEN.

Cannot do the apply to because the check that was written has been voided.

Do I just void the OPEN payable or is there a way to apply Payables (open) to a voided check?

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Heather Roggeveen 9,146 on at

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RE: Posting OPEN Payable to a voided check

And to answer the piece about excluding from SmartList, use the Search and choose the column "Voided" equals No.

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L Vail 65,271 on at

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RE: Posting OPEN Payable to a voided check

Hi,

A voided payment goes to history and you cannot do anything else with it. You cannot apply a voided payment. It looks like you are left with several payables balances that need to be written off. You cannot void a partially applied payable. If you have any payable that hasn't had any payments applied to it, you can void it.

To write off a payable, you need to make sure the vendor allows write offs. Go to the Vendor Maintenance Options window and set the maximum write-off amount.

After that, open the Payables Transaction Entry window and create a Credit Memo. Do not put any amounts on this window. Push the Apply button and select the invoice you want to write off. In the Apply window, put the dollar amount you want to write off in the write off field.

Post the transaction.

Kind regards,

Leslie

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Community Member on at

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RE: Posting OPEN Payable to a voided check

I have a follow-up question to this. I'm new to Microsoft Dynamics GP and I'm trying to clean up some items so that when I run reports from Smartlist they are accurate.

I currently have many vendors with open transactions due to voided payments. Both the invoice and the voided payment remain unapplied and are in the Hist origin. How do I fix this, so that they show as applied or dissapear from my Smartlist report.

For audit purposes, I cannot delete the transaction so that there is no history of the voided payment.

Thanks,

Declan

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L Vail 65,271 on at

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RE: Posting OPEN Payable to a voided check

When you voided the payment check, the invoice became available to pay (that's why it's in the Open table) You need to void/write off the open payable to get rid of it.

Kind regards,

Leslie

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