I could be missing something really obvious, but is there really not an "invoice number" field for received purchase orders? If so, how do retailers tie invoices from suppliers to received purchase orders?
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Simply enter the invoice number in the PO# field when you enter the invoice. If you are worried about duplicates you could use the the suppliers initials and then the invoice number.
If you are sending PO's to your suppliers when placing orders and those PO#'s are referenced on your invoices, the cross check to compare PO# to invoice is present already. I can see why adding invoice number during receiving may be of benefit, but it's likely many users receive product before they have an invoice in hand.
Invoices and PO's are not always a one-to-one relationship.
Besides, "requisitioner" and "confirming to" don't seem to push out to Quickbooks.
Again, I find it hard to believe that none of the thousands of RMS customers are able to do accounting. Is RMS designed for single person shops, only?
No, we certainly do send PO's. When sending PO's to suppliers, they create invoice numbers on their end. Every supplier that we've ever used for 20 years has done this.
I take it you are not using RMS to send PO's to your suppliers. If you did, their invoice should reference your PO number.
If you are creating PO's after-the-fact, you could enter invoice or packing slip # into "Requisitioner" or "Confirming to" box before receiving the PO.
RMS doesn't have invoice matching features; have your supplier reference your PO number on their invoices, else you'll need to roll up yer sleeves and eyeball it
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André Arnaud de Cal...
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