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Supply chain | Supply Chain Management, Commerce
Suggested Answer

Purchase Agreement with different prices for the same item

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Posted on by 5

Hi, I have an effective Qty commitment purchase agreement and several trade agreements for the same item and vendor. A PO was released from the purchase agreement at one point and the unit prices show prices valid at the time of the PO creation (linked to the PA). All of the items are received only, not invoiced. I created several different trade agreements for specific from-to effective dates, posted them, and clicked 'update purchase agreement'. It prompted a pop-up where I activated the buttons for updating PO open lines and updating PO lines with status received. The PO didn't update i.e. a line with an April receipt date didn't pick up the price effective til May.

Is this normal behaviour due to the fact that it is linked to the purchase agreement which overrides the trade agreement? If so, isn't the 'update purchase agreement' function from the trade agreement supposed to update the purchase agreement which is the source of the PO unit price?

The scenario is a vendor delivered X qty according to a purchase agreement and they agree now to give different prices quarterly based on the same purchase agreement, but retroactively. 

If it is indeed normal behaviour then how to set up the same PA agreement with several different prices for the past quarters and have it updated in the PO for the past received, not invoiced q-ties? I 

Many thanks for any help

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  • Suggested answer
    Charlotte X Profile Picture
    Microsoft Employee on at

    Hi,

    A purchase agreement is a contract that commits an organization to buy a specified quantity or amount by using multiple purchase orders over time. I think you can create different purchase orders for different quarters instead of purchase agreements. But I'm not sure you can update a previous purchase agreement or purchase order.

    I recommend waiting for someone more experienced in this area to answer this question or create a support ticket with Microsoft.

    Best Regards,

    Charlotte

  • Henrik Andersen Profile Picture
    Microsoft Employee on at

    Jasmina, the capability to you refer to in your question is either a customization or a localized capability not shipped in the basis functionality for trade agreements. Neither the ability to update purchase agreements from trade agreements nor the ability to retroactively update PO lines which changes to trade agreement prices and discounts are features part of the base trade agreement or purchase agreement functionality.

    What is the country/region of your company account/legal entity?

  • Jasmina D. Profile Picture
    5 on at

    Hi Henrik,

    Indeed, a few days ago I realized it was a customization. I succeeded after numerous attempts though, I split the lines in the purchase agreement with different effective-to dates and then in the PO I changed the delivery dates on a line level, first to the new valid period and then back to the one in the past. The change kicked in successfully. Many thanks for your help

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