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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / A/P Master Vendor File...
Microsoft Dynamics GP (Archived)

A/P Master Vendor File Changes

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Posted on by Bradley Johnson 610

Our independent auditors have pointed that our Accounts Payable Specialist has access to the A/P Master Vendor File through cards.  I know that we can restrict her access to this file but the auditors were wanting to see a list of A/P Vendor File changes by user.  Is it possible to generate a report that shows all A/P Vendor File changes by user?  This would include things like address or name changes as well as new vendors set up.

Thank you.

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    Community Member Profile Picture
    Community Member on at

    Hi Bradley,

    Yes, it is possible to generate a report that identifies users that have created, deleted and modified master files such as the AP Vendor File, however, you must activate Activity Tracking in order to generate this report.  And unfortunately, the activity report will only show activity since the time that the activity tracking was activated.  In other words, the report won't show any activity prior to the activity tracking activation.

    To activate Activity Tracking:

    1) Go to:  Tools>Setup>System>Activity Tracking

    2) Select the Activity Type:  File Tracking

    3) Check the boxes to track:

        a.  Additions to Master Files

        b.  Deletions to Master Files

        c.   Modifications to Master Files

    4) Highlight the User name in the lower left panel

    5) Check the box to Activate for each company database needed or click Mark All for all company databases.

    Please let me know if this answered all of your questions or if you have any other questions.

    Thanks,

    David

  • Bradley Johnson Profile Picture
    Bradley Johnson 610 on at

    Thank you, very much, for your excellent help!  I did a test of a Vendor change and found the report under Reports>System>General>Activity Tracking Detail.

    Brad Johnson

  • Community Member Profile Picture
    Community Member on at

    Please note that you have to have the tracking already turned on to get the history.  If you turn it on today, it only tracks your changes from today

  • Community Member Profile Picture
    Community Member on at

    Yes, that is what I said. "The report won't show any activity prior to the activity tracking activation."

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