Purchase Order Processing and Posting

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Posted on by jenhil

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I am new to both accounting and Microsoft Dynamics GP, so please forgive me. I am trying to understand how posting is affected through the purchase order process, when purchasing both inventory and non-inventory items. I assume that during the actual creation of the purchase order, posting is not affected because no money or items have switched hands, but when it is time to receive and pay for the item, in some way the posting accounts are affected. I would like to hear other people’s opinions on my thoughts so far and maybe a better explanation. Also I would like thoughts on how posting varies between the purchase of inventory items, compared to non-inventory items. I will be more than happy to expand on this as needed. Thanks!

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Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at

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Re: Purchase Order Processing and Posting

jenhil,

Welcome to the world of accounting and GP!!

Your understanding of the relationship between the PO and receiving is correct. Rather than try to explain it all here though, a good resource for you to review would be the Printable Manuals found in GP. To access the manual for Purchase Order Processing, go Help>Printable Manuals>Purchasing and expand the Purchasing topic by clicking on it. Then click on 'Purchase Order Processing'. A pdf document will open that explains the whole process.

Hope this helps,