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Defaut description for Asset leasing.

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Posted on by KS-13051748-0

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Hi,
We have enabled the Asset leasing module and the end to end process is working fine.
We need to achieve 2 tasks:

Here is the asks:

1- The Vendor invoice journal created
Can we have the description field defaulted by the Asset ID.

Note: In Organization and administration > setup > Default description; Microsoft did not add a table for Asset leasing.

2- After an Asset is created, can we revert the process: Start by the Payable who create an invoice journal from Payables module since them who will pay and we have no way who to notify them that an Asset is ready to be paid

Thank you !

Kamel Sadek.

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Dynamics 365 Finance

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CA Neeraj Kumar 5,135 Super User 2026 Season 1 on at

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Hi Kamel,

For 1st question:

By standard, it doesn't support to update descriptions through setups since default description is not available.

I can suggest a proper workaround in order to save assets leasing data over the created journals.

1) Use Financial dimension values

Create Financial dimension of Leases (use value from Leases), tick the boolean "Copy values to this dimension on each new Lease created."

it will ensure that Leases dimension values are updating automatically over the leases on creation.

Financial dimension values will flow to the payment journal as well.

2) Use Financial Tags

Create financial tags for leases

In the payment schedule page, you can select from the Financial tags

It will flow to the vendor invoice journal lines and can be seen from voucher transactions page after posting.

3) Use Combination of Financial dimension value + Financial tag with rules
If Financial tag rules are defined, then Financial tags need not to be added here manually. Based on the financial dimension of "Leases" it can pick the values and save in FInancial tags .. After posting of vendor invoice journal, it automatically updates the financial tags based on rules. More information can be added and multiple tags can be used to define further details like some custom descriptions as per need.

If you want further information for this approach and ok with this approach, please let me know.

Regards,

Neeraj Kumar

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CA Neeraj Kumar 5,135 Super User 2026 Season 1 on at

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Please elaborate your second question, unable to understand it properly..

Based on current understanding, few questions here.. are you using "Pay to vendor" option in the Leases book or not..

If yes, then once the vendor invoice journal lines are created, it will be available for payments in vendor open invoices. In case you use the payment proposal you will be able to pay the same like other vendor invoices.

Regards, NK

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KS-13051748-0 178 on at

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Thank you Neeraj Kumar

this can be used as a workaround. Can you please elaborate the Dimension combination - where and how to set it exactly

Thank you !

Kamel Sadek

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CA Neeraj Kumar 5,135 Super User 2026 Season 1 on at

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Hi Kamel,

Sharing the steps to follow in order to utilize the Financial Tag rules along with Financial dimension value.

1) Create Financial dimension of Leases (use value from Leases) [explained in previous reply - approach 1]

2) Create Financial Tag "Leases" with fixed list and select "Leases". Activate the same.

3) Enable a feature "Financial tag defaulting rules" from feature management.

4) Navigate to Financial tag page. Click on Financial Tag rules.

5) Define the rules as shown below: Here, I have put the condition if account type = Ledger, then set the Leases Financial tag = Account.Leases.

Account.leases represent the financial dimension values flown from Assets book while creating the Vendor invoice journal. It saves as Financial Tags automatically after posting of journal.

6) Create journal from Payment schedule. Financial dimension will flow to the lines and then after posting it will save in Financial tags as well.

The reason i am suggesting financial tags, because it is flexible in nature, if you want to track more information you can save that also, or put some custom text as well.

Regards,

Neeraj Kumar

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CU17030839-0 33 on at

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I Neeraj,

I also have a question with regards to Financial Tags, and asset leasing on the Initial Recognition journal how can I update the Financial tag's they are not showing on the journal header, but I can see them on the journal lines.

But these fields can not be edited, is the only way to updated once the journal has been posted, through GL transaction.

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