How to link an Inventory Item to a GL Unit Account

(0) Share

Report

Posted on by David Cerny

300

I would like to post the Invoice Qty (Unit of Measure) for each Sales Transaction to a Unit Account in the General Ledger. Ideally, each Item would have its own Unit Acct (I have a short list of Items we sell). Currently I get the 2-line Distribution (Debit RECV / Credit SALES), but would like a 3rd line to Debit UNIT.

I am using GP 2010.

Thank you

David

*This post is locked for comments

I have the same question (0)

All responses (3)

Answers (0)

Suggested answer

Deseree Krumm on at

Like (0)

Report

Hello David - great question. You can achieve this by utilizing the Unit Account Maintenance. This can be found under Financial >> Cards >> Financial >> Unit Account.

Unit accounts are similar to posting accounts. Both are used in transaction entry, and historical information and budgets can be kept for both types of accounts. When you post to unit accounts, however, you post quantities rather than amounts. Unit accounts don’t appear on financial statements.

You can use unit accounts to compare financial and nonfinancial information. You can also use them with posting accounts to calculate information such as sales per employee. Use unit accounts with variable allocation accounts to allocate amounts such as rent expense to each department based on its square footage.

I hope this information helps, but let me know if you have any questions. I would also like to mention you are using a version of GP that is now in Extended Support, meaning, we provide no tax updates, or coding changes. As of 04/10/2018, GP2013 also entered this state so I HIGHLY encourage you to upgrade to the latest and greatest version of GP. Right now, you are 4 major versions behind. Here is a link to the lifecycle information:

community.dynamics.com/.../lifecycle-for-versions-of-microsoft-dynamics-gp-how-long-am-i-supported

Let us know if you have any further questions.

Was this reply helpful? Yes No
David Cerny 300 on at

Like (0)

Report

Deseree,

Thank you for the response. I have my Unit Accounts set up, but what I cannot figure out is how to assign them to Inventory Items so that when my Sales Transactions post, the Distribution contains the QTY amount hitting the Unit Account (along with the Extended Price Debit to RECV and the Credit to Sales).

For example; we sell 10 Units at $100.00 each. The Distribution to the GL would be;

Debit RECV $1,000.00

Credit SALES ($1,000.00)

Debit UNIT 10

Currently on the RECV and SALES will show in the Sales Distribution Entry window

Is that possible to do?

Thanks again,
David

Was this reply helpful? Yes No
Deseree Krumm on at

Like (0)

Report

David,

I understand what you are saying and no, there is not a way to utilize unit accounts by IV item. I would think the best way to analyze an Item that granular would be to set up separate GL accounts for the items you want to segregate.

Let me know if you have any further questions.

Thank you!

Deseree

Was this reply helpful? Yes No

Community site session details

How to link an Inventory Item to a GL Unit Account

Helpful resources

Quick Links

Responsible AI policies

Neeraj Kumar – Community Spotlight

Congratulations to the November Top 10 Community Leaders!

Leaderboard > 🔒一 Microsoft Dynamics GP (Archived)

Featured topics

Product updates

Community site session details

How to link an Inventory Item to a GL Unit Account

Helpful resources

Quick Links

Responsible AI policies

Neeraj Kumar – Community Spotlight

Congratulations to the November Top 10 Community Leaders!

Subscribe to this forum!

Select categories

Leaderboard > 🔒一 Microsoft Dynamics GP (Archived)

Featured topics

Product updates