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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How to link an Invento...
Microsoft Dynamics GP (Archived)

How to link an Inventory Item to a GL Unit Account

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Posted on by David Cerny 300

I would like to post the Invoice Qty (Unit of Measure) for each Sales Transaction to a Unit Account in the General Ledger.  Ideally, each Item would have its own Unit Acct (I have a short list of Items we sell).  Currently I get the 2-line Distribution (Debit RECV / Credit SALES), but would like a 3rd line to Debit UNIT.

I am using GP 2010.

Thank you

David

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  • Suggested answer
    Deseree Krumm Profile Picture
    Deseree Krumm Microsoft Employee on at

    Hello David - great question.  You can achieve this by utilizing the Unit Account Maintenance.  This can be found under Financial >> Cards >> Financial >> Unit Account.  

    Unit accounts are similar to posting accounts. Both are used in transaction entry, and historical information and budgets can be kept for both types of accounts. When you post to unit accounts, however, you post quantities rather than amounts. Unit accounts don’t appear on financial statements.

    You can use unit accounts to compare financial and nonfinancial information. You can also use them with posting accounts to calculate information such as sales per employee. Use unit accounts with variable allocation accounts to allocate amounts such as rent expense to each department based on its square footage.

    I hope this information helps, but let me know if you have any questions.  I would also like to mention you are using a version of GP that is now in Extended Support, meaning, we provide no tax updates, or coding changes.  As of 04/10/2018, GP2013 also entered this state so I HIGHLY encourage you to upgrade to the latest and greatest version of GP.  Right now, you are 4 major versions behind.  Here is a link to the lifecycle  information:

    community.dynamics.com/.../lifecycle-for-versions-of-microsoft-dynamics-gp-how-long-am-i-supported

    Let us know if you have any further questions.

  • David Cerny Profile Picture
    David Cerny 300 on at

    Deseree,

    Thank you for the response.  I have my Unit Accounts set up, but what I cannot figure out is how to assign them to Inventory Items so that when my Sales Transactions post, the Distribution contains the QTY amount hitting the Unit Account (along with the Extended Price Debit to RECV and the Credit to Sales).

    For example; we sell 10 Units at $100.00 each.  The Distribution to the GL would be;

    Debit    RECV     $1,000.00

    Credit   SALES    ($1,000.00)

    Debit    UNIT              10

    Currently on the RECV and SALES will show in the Sales Distribution Entry window

    Is that possible to do?

    Thanks again,
    David

  • Deseree Krumm Profile Picture
    Deseree Krumm Microsoft Employee on at

    David,

    I understand what you are saying and no, there is not a way to utilize unit accounts by IV item.  I would think the best way to analyze an Item that granular would be to set up separate GL accounts for the items you want to segregate.  

    Let me know if you have any further questions.

    Thank you!

    Deseree

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