Microsoft Dynamics AX (Archived)

Invoiced Purchase Order - Rejected Goods

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Posted on by benjamin84

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Dear All,

i want to ask about PO.

we have PO with item A, ordered 27 pcs, unit price 4.32, net amount is 116.64

its has been receipt and invoiced.

turn out, 1 reject.

vendor dont want it being return because the freight charges bigger than unit price
vendor suggest to reduce the price from invoice 116.64 - 4.32 = 112.32

what is the best practice to clear this case

I think i cant use return order minus 1, because vendor dont want to receive back the rejected goods.

we just want to deducted the amount and will obsolete/discard the qty from inventory later.

thank you

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Ludwig Reinhard Microsoft Employee on at

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Hi benjamin84,

Are you referring to purchase or sales orders?

Return orders relate to sales orders and the AR side.

Would be great if you could clarify.

Many thanks,

Ludwig

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benjamin84 2,075 on at

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Hi Ludwig,

its on Purchase Order .

sorry not explain clearly.

Thank you

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Ludwig Reinhard Microsoft Employee on at

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Hi benjamin84,

I think a quick and easy way is to edit the PO and add a negative line with -1 pcs and a price of 4.32.

Posting the invoice will create a credit note that you can deduct from your next payment.

The negative quantity will correct the inventory quantity and - provided that you mark the item issue with the previous receipt - value.

Best regards,

Ludwig

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benjamin84 2,075 on at

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Hi Ludwig,

could you give another option,so I could propose 2 solution.

thank you in advance.

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Ludwig Reinhard Microsoft Employee on at

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Hi Benjamin,

An alternative would be to create a simple credit note by recording a negative invoice transaction for example in an invoice journal. This alternative would, however, not ensure that your inventory value is 100% correct because no item transaction is created and the defective part is still on stock. Maybe discuss with your colleagues if this is an option for you.

Best regards,

Ludwig

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benjamin84 2,075 on at

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Hi Ludwig,

so its mean,

created invoice journal at AP module, use minus value to deducted the amount , use Chart of Account used at Previous Invoice Journal to reverted its for 1 pcs x unit price.

for example, previously , COA A used at Debit, COA B at Credit. so I use COA B at debit and COA A at credit, the value should be only 1 pcs x unit price.

i'm planning to do inventory adjustment/movement to discard the obsolete 1 pcs ?

about the reverse invoice journal, I settle it with what Ludwig ? doesn't it will stay at settle open transaction ?

danke

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Ludwig Reinhard Microsoft Employee on at

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Hi,

If you post the journals as follows your accounting and inventory values should be ok

Is that picture clear to you?

When posting the inventory adjustment journal please do not forget to mark the transaction that the correct value is picked up by AX.

Best regards,

Ludwig

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benjamin84 2,075 on at

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Hi Ludwig,

still confuse about this.

let met discuss this first with my team.

Danke

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benjamin84 2,075 on at

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Hi Ludwig,

doesn't the AP invoice journal will showed up at open transaction form/settle open transaction form ?

I should settle it with what ? to make it disappear from the list.

thank you

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benjamin84 2,075 on at

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Hi Ludwig,

we will use return order.

Danke,

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