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How to create a purchasing invouce with a negative amount

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Posted on by AmberPFC

I have posted and paid a posted purchase invoice for EUR 200

Now the item had been returned and I have received EUR back on my bankaccount

So I need to post a negative amount. I can not cancel the previous posted invoice. So I tried to create a new purchase invoice with a negative amount. But then I get the message:

Amount must be negative in Gen. Journal Line Journal Template Name=’Journal Batch Name=’line’=Line No.=’0′.

Can anyone help me how can I post this payment, and correct the first invoice?

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Ben Baxter 5,293 Super User 2025 Season 1 on at

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RE: How to create a purchasing invouce with a negative amount

You mentioned the Item had been returned. Did you process a Purchase Return Order, which will allow you to process the reduction of the Item from your inventory AND the credit on the account from the Vendor.
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TMNielsen 44 on at

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RE: How to create a purchasing invouce with a negative amount

There are differrent rules in different countries and thus different ways to handle this.

In this situation in my country I would never try to correct the first invoice. As I understand you the invoice is paid and settled, so you should not change that.

Instead I would create a purchase credit memo and settle this against the money you received back. I think you can create the credit memo with reference to the original invoice.

Best regards

Thomas