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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / How to create a purcha...
Small and medium business | Business Central, N...
Suggested answer

How to create a purchasing invouce with a negative amount

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Posted on by AmberPFC 52

I have posted and paid a posted purchase invoice for EUR 200

Now the item had been returned and I have received EUR back on my bankaccount

So I need to post a negative amount.  I can not cancel the previous posted invoice.  So I tried to create a new purchase invoice with a negative amount.  But then I get the message:

Amount must be negative in Gen. Journal Line Journal Template Name=’Journal Batch Name=’line’=Line No.=’0′.

Can anyone help me how can I post this payment, and correct the first invoice?

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  • Suggested answer
    TMNielsen Profile Picture
    TMNielsen 50 on at
    RE: How to create a purchasing invouce with a negative amount

    There are differrent rules in different countries and thus different ways to handle this.

    In this situation in my country I would never try to correct the first invoice. As I understand you the invoice is paid and settled, so you should not change that.

    Instead I would create a purchase credit memo and settle this against the money you received back. I think you can create the credit memo with reference to the original invoice.

    Best regards

    Thomas

  • Suggested answer
    Ben Baxter Profile Picture
    Ben Baxter 6,399 Super User 2025 Season 2 on at
    RE: How to create a purchasing invouce with a negative amount

    You mentioned the Item had been returned.  Did you process a Purchase Return Order, which will allow you to process the reduction of the Item from your inventory AND the credit on the account from the Vendor.

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