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Small and medium business | Business Central, N...
Answered

1099 vendors with multiple bank accounts

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Posted on by 113

Our organization (for a few complicated reasons) gives 1099s to employees instead of W-2s.

We hope to transition fairly soon to D365 BC. It seems that we would not need to set up a payroll solution, but instead we should just set up employees as 1099 vendors. My question is:

Is there any difficulty in setting up a hypothetical employee, John Q. Smith, as a vendor with several distinct bank accounts on his one single vendor card, including:

  1. His personal bank account where he receives his monthly salary.
  2. Banking information for his insurance company where our organization pays the insurance premium on his behalf.
  3. Banking information for his (hypothetically) Raymond James retirement account where our organization pays the monthly contribution on his behalf.
  4. etc.

These payments would be set up as regular monthly payments via EFT. Then, at end of year, Business Central would generate his 1099 which records a total taxable remuneration consisting of the sum of his (1) salary, (2) insurance, and (3) retirement?

Is that feasible? I know that vendor cards can have more than one bank account attached to them, but what I am unclear about is whether some of those accounts on a vendor card can belong to a third party where a benefit is paid to that third party on behalf of the vendor? Thanks in advance for any help I can get on this!

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  • Suggested answer
    Community Member Profile Picture
    on at

    Hello,

    Yes, regardless of the Vendor Bank Account setup or cut a paper check, BC, when you run the 1099 Information or 1099 NEC or MISC box report, will read the Vendor and the 1099 flagged ledger entries, by 1099 Code, and generate the correct total amount paid in the Calendar Year.

    Based on your payment type I am guessing this is 100% all Non-Employee Compensation, NEC, so setup the Vendor with the correct 1099-NEC Code and make sure on the Purchase Line the field IRS 1099 Liable is flagged, it should be.

    pastedimage1613174183181v1.png

    Hope this helps.

    Thanks,

    Steve

  • Atahualpa Profile Picture
    113 on at

    Thank you for taking time to help. Just to make sure I'm understanding:

    On John Q. Smith's vendor card we can list bank accounts that don't belong to John Q. Smith, but  to which we make a payment in John Q. Smith's name, and as long as this third party bank account is connected to the vendor via the vendor card, and as long as the "IRS 1099 Liable" is flagged, then each of these payments will be treated as a payment to John Q. Smith and will be accounted for in John Q Smith's 1099 at the end of the year?

    Thanks again for indulging the questions of a novice!

  • Verified answer
    Community Member Profile Picture
    on at

    Hello,

    Yes, the 1099 feature pulls all Vendor Ledger Entries, flagged with a 1099 Code and Amount, and paid in the Calendar Year the report is run for (i.e. So 1099's run in January 2021 were for Calendar Year 2020). The Bank Account the EFT was sent to, under the Vendor Bank Account List, is irrelevant since the Vendor Ledger Entry is still John Q. Smith.

    You are good.

    Thanks,

    Steve

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