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Finance | Project Operations, Human Resources, ...
Suggested Answer

Vender retention Voucher

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Posted on by 4,037

Hi Friends,

I was testing the vendor retention scenario for a project, but when I generate the vendor retention invoice vouches entries looks wrong found two entry entries:

I perform the following steps, I create the PO and at the time of Invoicing retained amount and make full invoice. Then from the pending invoice generate the Invoice for the retention.

Entries find at the time of Invoice:

Local Payable Retention    Dr.

Project Materials                Dr.

Local Accounts Payable    Cr.

Purchase Expenditure      Cr.

Where as Entries Should be:

Local Payable Retention    Dr.

Local Accounts Payable    Cr.

Can anyone advise on the reason, did i miss come thing in the setup 

I have the same question (0)
  • André Arnaud de Calavon Profile Picture
    304,154 Super User 2026 Season 1 on at

    Hi Imran,

    When you have a purchase order linked to a project, then the lines items will be consumed, so I do think the voucher is correct.

    At what moment do you expect to have the Project materials posted otherwise?

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hi Imran,

    Agree with Andre. Once the invoice is posted the project consumption happens.

    The retention is a purely cash based transaction that defines when the money flows in / out but does not impact the time costs are recorded and visible at the project level.

    Best regards,

    Ludwig

  • imran ul haq Profile Picture
    4,037 on at

    Hi Andre/Ludwig,

    Thanks for your reply.

    Yes, project cost incurred in the project at the time of Invoice and its capturing correctly but the issue is in retention Invoice, when I create the invoice for retention I am getting the four lines in the voucher instead of two lines as mentioned in my initial post. I follow the below blog for creating the retention invoice:

    skbloggingax.blogspot.com/.../d365-accounts-payable-settle-vendor.html

    Also following are the voucher details for PO product receipt, PO invoice and Retention Invoice.

    /cfs-file/__key/communityserver-discussions-components-files/765/PO_5F00_Retention.xlsx

  • MSTGuy Profile Picture
    310 on at

    Retention functionality is available only in the purchase order and not in the invoice journal, as mentioned by @ILANGO PANDIRAJAN in an earlier, similar post.

    I hope this helps!

  • imran ul haq Profile Picture
    4,037 on at

    HI MSTGuy,

    thanks for your reply.

    I know this functionality is only available from the PO only, here my question is not related to the invoice journal. My question is when I am generation retention invoice from the PO voucher entries are not correct. Please check the attached excel sheet for entries in my previous post.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello Imran,

    Some notes on this issue:

    * Did you use a stocked item or a category/expense item when you recorded this transaction.

    * What D365FO version do you operate?

    * Can you share the invoice voucher and the related vouchers (if any) that you see in the PO invoice form.

    Many thanks,

    Ludwig

  • imran ul haq Profile Picture
    4,037 on at

    Hi Ludwig.

    Thanks for your reply.

    *I used the stocked item

    *we are using product version 10.0.8 (10.0.319.20007)

    *I already attached as excel  in my previous post, also attached the same below

    /cfs-file/__key/communityserver-discussions-components-files/765/1307.PO_5F00_Retention.xlsx.

    thanks

    imran

  • imran ul haq Profile Picture
    4,037 on at

    Hi Friends,

    Any suggestions

  • Suggested answer
    Rahul Mohta Profile Picture
    21,042 on at

    are there any customizations done?

    typically retention is on cash impact and not cost impact

    the PO cost is the one that should go to project cost

  • imran ul haq Profile Picture
    4,037 on at

    HI Rahul,

    No there is no customization.

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