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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / User Activity Tracking...
Microsoft Dynamics GP (Archived)

User Activity Tracking - what data was viewed

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Posted on by DebN 3,954

With Activity Tracking, we can view which windows were opened by which user ID.  Is there any way to track what particular record was viewed in that window?  Nothing in that record would have been changed.  We just want to know what data the user viewed.  Or, is there any way to track this in SQL?

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  • Suggested answer
    soma Profile Picture
    soma 24,410 on at

    Yes. You can track the particular records which added/deleted by user id with using User Activity Tracking.

    To track a particular records for user id, you need choose the File Tracking option in the Activity Tracking  Setup (Tools-->Setup-->System-->Activity Tracking) window and enable the options such as Addition, Deletion & Modification to Master, Setup & Trax file. Then assign this to particular users.

    Now you can see the records activity tracking for the particular users in Activity Tracking Inquiry window(Inquiry-->System-->Activity Tracking) if anything was changed.

    Hope this helps!!!

  • DebN Profile Picture
    DebN 3,954 on at

    Hi Somakarpagamoorthy,

    Yes, we know we can track what was changed.  We want to know if we can track what's being viewed (when nothing is changed).

    Thanks,

    Deborah

  • Verified answer
    Community Member Profile Picture
    Community Member on at

    You can do this at the SQL level but there are some draw backs.  You have to know the tables or views you want to audit.  I wouldn't suggest turning it on at the instance level unless you wanted to record every select statement that is made against the database.

    In the first link it outputs the audit information to a log file which will grow so you'll want to be mindful of where that file is placed at.  

    Here are the links that will provide you with the information needed to accomplish this at the SQL level.  

    1. msdn.microsoft.com/.../cc280404(v=sql.105).aspx - Shows you how to setup the audit using SQL

    2. msdn.microsoft.com/.../cc280424.aspx - This is the detailed overview of SQL auditing.  I would read through this first and then look to the first link.  

    3. msdn.microsoft.com/.../cc280663.aspx - This outlines the auditing action groups in SQL.  

  • Community Member Profile Picture
    Community Member on at

    I forgot one last thing you might want to read the audit file.  This link will show you how to retrieve the audit file using SQL.  msdn.microsoft.com/.../cc280765(v=sql.105).aspx

  • DebN Profile Picture
    DebN 3,954 on at

    Perfect!  Thank you, Jonathan.  That's what we were looking for.

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