Giving Personalizations to Multiple Users

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Posted on by JE-20081519-0

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Hi:

When a user Personalizes a page, does that change go into effect for everyone who has that Business Central Role?

Thanks!

John

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Dynamics 365 Business Central

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YUN ZHU 95,432 Super User 2025 Season 2 on at

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No, if you want to make UI changes to the role, please use the function below.

PS: Customize the user interface for user roles - Business Central | Microsoft Learn

Thanks.

ZHU

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Ramesh Kumar 7,527 Super User 2025 Season 2 on at

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Hi John,

You can make changes to the Role Center and assign it to all users. For example, you can modify the Role Center for "Accounts Payable" and assign it to all AP users. This helps keep the experience centralized and consistent across the team.

However, users can still personalize their own views individually based on below toggle if off. Any changes they make in their own login or UI won't affect other users.

Thanks

Ramesh

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Jainam M. Kothari 15,639 Super User 2025 Season 2 on at

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Hello,

When a user personalizes a page in Business Central, those changes are specific to that user and do not affect other users, even if they share the same role. Personalization allows individual users to tailor their workspace to their preferences, such as moving or hiding fields and actions on a page.

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Khushbu Rajvi. 20,378 Super User 2025 Season 2 on at

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No, when a user personalizes a page in Business Central, those changes are only applied to that specific user — not to everyone who has the same role. Personalization is user-specific and stored per user profile.

if you want to apply changes for multiple users, there are other options:

1. Profiles (Roles) Configuration
Use the Profiles (Roles) page to configure a role’s layout.

Select a role, then choose “Customize Pages“.

This opens a customization session where you can configure the layout.

Changes made here will apply to all users assigned to that role, unless they’ve already personalized the same page (user personalization takes precedence).

2. Page Customization via Extensions

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Khushbu Rajvi. 20,378 Super User 2025 Season 2 on at

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when a user personalizes a page in Business Central, those changes are only applied to that specific user — not to everyone who has the same role. Personalization is user-specific and stored per user profile.
there are other options:
1. Profiles (Roles) Configuration

Use the Profiles (Roles) page to configure a role’s layout.

Select a role, then choose “Customize Pages“.

This opens a customization session where you can configure the layout.

Changes made here will apply to all users assigned to that role, unless they’ve already personalized the same page (user personalization takes precedence).

2. Page Customization via Extensions

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