web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Microsoft Dynamics GP (Archived)

Is there a way to make payments on large PO

(0) ShareShare
ReportReport
Posted on by 632

We have a purchase order for a large amount of work, for $300,000.  It was entered as one line item, then sent to the vendor.  Part of the work is completed and we received an invoice for $30,000.  There will obviously be more payments to be made.  What is the best way to handle this?

In hindsight, it would have been better to break it down into several stages with several line items.  Since we didn't do that, is there a way around it?

*This post is locked for comments

I have the same question (0)
  • Richard Wheeler Profile Picture
    75,852 Moderator on at

    I would just edit the PO and add as many lines as necessary. I assume the item on the line is a service item so no inventory is concerned?

    Transactions->Purchasing->Purchase Order Entry

  • Suggested answer
    Marsha Pavelich Profile Picture
    632 on at

    I was thinking I would have to go through Edit Purchase Order, and it won't let me add a line there.  I didn't realize I could add a line to a released PO in Purchase Order Entry.

    Thanks.

  • Richard Wheeler Profile Picture
    75,852 Moderator on at

    Edit PO's is used to change the status. Sometimes you need to force this and this is where you would do it.

  • twelvestrikes Profile Picture
    3,657 on at

    Hi Marsha

    Further to Richards advice.

    We recommend our clients when they have a situation like this to enter

    300,000 units @ $1  rather than  1 unit @ $300,000

    this will allow you to accept invoices as you receive them

    So for example in your case

    you would have received 30,000 units @ $1 =  $30,000 of the $300,000 total PO which would leave you still $270,000 to come at a later date.

  • Marsha Pavelich Profile Picture
    632 on at

    Good idea!  Thanks!

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Stars!

Congratulations to our 2025 Community Spotlights

Thanks to all of our 2025 Community Spotlight stars!

Leaderboard > 🔒一 Microsoft Dynamics GP (Archived)

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans