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Microsoft Dynamics GP (Archived)

Is there a way to make payments on large PO

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Posted on by 630

We have a purchase order for a large amount of work, for $300,000.  It was entered as one line item, then sent to the vendor.  Part of the work is completed and we received an invoice for $30,000.  There will obviously be more payments to be made.  What is the best way to handle this?

In hindsight, it would have been better to break it down into several stages with several line items.  Since we didn't do that, is there a way around it?

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  • Marsha Pavelich Profile Picture
    Marsha Pavelich 630 on at
    RE: Is there a way to make payments on large PO

    Good idea!  Thanks!

  • twelvestrikes Profile Picture
    twelvestrikes 3,657 on at
    RE: Is there a way to make payments on large PO

    Hi Marsha

    Further to Richards advice.

    We recommend our clients when they have a situation like this to enter

    300,000 units @ $1  rather than  1 unit @ $300,000

    this will allow you to accept invoices as you receive them

    So for example in your case

    you would have received 30,000 units @ $1 =  $30,000 of the $300,000 total PO which would leave you still $270,000 to come at a later date.

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,730 on at
    RE: Is there a way to make payments on large PO

    Edit PO's is used to change the status. Sometimes you need to force this and this is where you would do it.

  • Suggested answer
    Marsha Pavelich Profile Picture
    Marsha Pavelich 630 on at
    RE: Is there a way to make payments on large PO

    I was thinking I would have to go through Edit Purchase Order, and it won't let me add a line there.  I didn't realize I could add a line to a released PO in Purchase Order Entry.

    Thanks.

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,730 on at
    RE: Is there a way to make payments on large PO

    I would just edit the PO and add as many lines as necessary. I assume the item on the line is a service item so no inventory is concerned?

    Transactions->Purchasing->Purchase Order Entry

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