Searching Accounts in Purchasing

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Posted on by Community Member Microsoft Employee

I am in a Purchase Order and on the detail line, when I use the looking glass to find the GL account, the search is limited to Accounts Assigned to the Vendor.

I have to click on the white arrow and select All Accounts.

Is there a way to changte that to default to All Accounts ?

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Victoria Yudin 22,766 on at

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Re: Searching Accounts in Purchasing

There are 2 levels (for lack of a better term) of accounts that you can assign to a vendor. The first level is on the Vendor Account Maintenance window. The second level is on the Additional Vendor Accounts window (you get to this by clicking the ellipsis on the Vendor Account Maintenance window). If you have accounts filled in for a vendor on the Additional Vendor Accounts window (the second level), only those accounts will show up on the first lookup in a payables transaction and you then have to click the arrow and choose All Accounts to see the entire list. If you do not have any accounts filled in on the Additional Vendor Accounts window and only have one Purchases account defined on the Vendor Account Maintenance window, then when you lookup an account on a payables transaction you will see the list of All Accounts. Hope this makes sense, it's a little difficult to explain.
Braam Koekemoer 500 on at

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Re: Searching Accounts in Purchasing

Here is an option: open the account master of the account you cannot see in the purchasing transaction. Make sure Purchasing option is highligted in the "Include in Lookup" secion.

Let me know this helps