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Dynamics 365 Community / Forums / Microsoft Dynamics CRM (Archived) / Recurring workflow set...
Microsoft Dynamics CRM (Archived)

Recurring workflow settings

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Posted on by zia ul haq 2

I have written a custom work flow which is registered on account entity . I want this workflow to run after every 10 minutes to create tasks.  the workflow works fine when i register it on record created . but it does not trigger when i schedule it for every 10 minutes.

any one can help plz

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  • Suggested answer
    Royal King Profile Picture
    Royal King 27,686 on at

    To run workflow recurrence for every 10 minutes , here are the steps

    1. Create a new Entity called Workflow Scheduler with name and Next execution Time ( Date time ) field.

    2. Create new workflow based on the new entity " Workflow scheduler" and set to run whenever field " Next execution time" changes

    3. Add a step with wait condition  timeout until "Next execution Time".

    4.  after time out add a step to call child workflow , that is your workflow that creates task and in next step update the "Next execution time" with current date time + 10 minutes.

    This will execute your child workflow for every 10 minutes but for the first time you need to add one same record of "Workflow scheduler" and manually initiate the workflow to run this recurrence going forward.

  • zia ul haq Profile Picture
    zia ul haq 2 on at

    can't it be done without creating workflow scheduler entity ? by using wait condition

  • Suggested answer
    Deepesh161 Profile Picture
    Deepesh161 6,317 on at

    Some considerations here are:

    1. How many records do you think will be running per day?
    2. How much processing resources are available at server?
    3. How much recurrence do you need?

    Wait conditions can drastically use up resources via CRM Async Service. 

    If you want you can make a custom console and add it window service/scheduler instead with recurring time.

  • Royal King Profile Picture
    Royal King 27,686 on at

    if you run workflow for multiple records for every 10 minutes it's going to consume lot of resources and you may see performance issue on application. Rather running multiple workflows for every 10 minutes i would go with scheduled process that will create task in bulk for every 10 minutes based on your condition.

  • zia ul haq Profile Picture
    zia ul haq 2 on at

    actually i mentioned it 10 minutes only for my own test purpose..  basically this workflow will be scheduled like it should automatically run every week and check if their are any contracts are going to be expired , the owners of those contracts will be informed through email...

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