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Microsoft Dynamics GP (Archived)

Table Import: Importing GL Accounts in Account Master

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Posted on by 1,800

I tried to use the table import function to push GL accounts.  I have used "Tab Delimited" file.  The table import format is pointed to Account Master Table.  Then,  I mapped the field such as Segment 1, Segment 2, Segment 3, Account Description, Typical Balance, Posting Type.  However, when I push this tab delimited file, it comes up "rejected" message.

So what fields that I need to map in order to push the GL Accounts to Account Master Table successfully.

Please advise

Thanks,

Josey

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  • SRM74 Profile Picture
    174 on at
    RE: Table Import: Importing GL Accounts in Account Master

    Hi,

    How to upload through smart connect.

    I do have smart connect, but I don't know how to upload it.

    thanks,

    Ranjan

  • Community Member Profile Picture
    on at
    RE: Table Import: Importing GL Accounts in Account Master

    Hi Mahmoud- I have just created a new company in GP2010 and would like to copy COA, Customer and Vendors from another company into this new company.

    I would love to do this through Excel macros.

    What is the steps for that?

    Appreciate your help on this.

  • Community Member Profile Picture
    on at
    RE: Table Import: Importing GL Accounts in Account Master

    Yes. This is sliiiiightly simpler than integration manager and quite useful if you want to upload the CoA to multiple companies at the same time.

  • Community Member Profile Picture
    on at
    RE: Table Import: Importing GL Accounts in Account Master

    Has anyone used Smart Connect from eOne Solutions to create/update the chart of accounts?

  • joseytang Profile Picture
    1,800 on at
    RE: Table Import: Importing GL Accounts in Account Master

    Looks like I figured out myself in all the Typical Balance, Posting Type and Account Category by using "Source file".  Now, I can say I became an export after testing 40 times.  

    Thanks to all for your help especially Joshua

  • joseytang Profile Picture
    1,800 on at
    RE: Table Import: Importing GL Accounts in Account Master

    Hi Joshua,

    I have mapped Typical Balance and Posting Type based on your instruction as the above.  However,  I got an error in these 2 fields.  I entered the 2 values as Balance Sheet , Debit in  my source file (tab delimited).  Still getting an error? Should I entered the "1" and "0" into my source file?

    I wonder what are the values  you have entered for "Typical Balance" and "Posting Type" in your source file (tab delimited) file?

    Again, thanks for your instruction and screenshot.

    Regards,

    Josey

  • joseytang Profile Picture
    1,800 on at
    RE: Table Import: Importing GL Accounts in Account Master

    Hi Joshua,

    Thanks so much for your instruction with your screen shots as the above.  Very appreciated.  I am going to follow your steps and see how it goes.  I will provide an update on that.  

    Thanks a lot for your assistance

    Regards,

    Josey

  • Bill Campbell Profile Picture
    12 on at
    RE: Table Import: Importing GL Accounts in Account Master

    You can not go wrong with this solution - in fact this is one of the best and as far as I go with my clients - the only way to get data into the system.

    Josh has done a great job in laying out the how to - you should not have any issues with his notes to follow.  Well done Josh.

  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    46,527 Super User 2025 Season 1 on at
    RE: Table Import: Importing GL Accounts in Account Master

    I agree with Joshua, IM has everything you need to import your chart of accounts.  Keep in mind that assigning the correct Account Category can make creating financial reports in FRx or Management Reporter faster because both reporting tools can use Account Category in the Link to GL (FRx) or Link to Financial Dimensions (MR).

  • Verified answer
    Josh P Profile Picture
    2,895 on at
    RE: Table Import: Importing GL Accounts in Account Master

    Hi,

    Here is a step-by-step guide for Integration Manager. You do not need macros.

    Open IM, Click New Integration.

    2015_2D00_02_2D00_13-14_5F00_40_5F00_18_2D00_Integration-Manager-_2D00_-Account-Upload-_2D00_-Standard-IM-Database.mdb-_2D00_-_5B00_Integration-_2D00_.png

    Give it a name, click OK. Right-click Destination, and choose Add Destination:

    2015_2D00_02_2D00_13-14_5F00_41_5F00_33_2D00_Add-Destination.png

    Choose MS GP > Financial > Account

    2015_2D00_02_2D00_13-14_5F00_43_5F00_09_2D00_Integration-Manager-_2D00_-Account-Upload-_2D00_-Standard-IM-Database.mdb-_2D00_-_5B00_Integration-_2D00_.png

    Right-click Sources and choose Add Source

    2015_2D00_02_2D00_13-14_5F00_44_5F00_07_2D00_Add-Source.png

    Choose Text in the left screen, and Define New Text in the right:

    2015_2D00_02_2D00_13-14_5F00_48_5F00_07_2D00_Add-Source.png

    Give the text file a name, and select it from the File lookup field. In the delimiter, choose Tab, and check First Row Contains Column Names if that is how your tab file is set up.

    2015_2D00_02_2D00_13-14_5F00_50_5F00_43_2D00_Properties-_2D00_-Query1.png

    For accounts, I assume from your first post, your account framework has three segments, so your account numbers would probably look like XXXX-XXXX-XXXX. This is what you want to upload. GP will automatically create the segments for you. So, you will want to remove the Segment 1,2,3 columns from your file, and replace them with the full account numbers. 

    When the file is mapped to the source, you can click on the columns to see the columns to be integrated.

    2015_2D00_02_2D00_13-14_5F00_52_5F00_40_2D00_Integration-Manager-_2D00_-Account-Upload-_2D00_-Standard-IM-Database.mdb-_2D00_-_5B00_Integration-M.png

    Click OK, and Double Click on the Account Mapping in your integration window. Your settings in this window should look like mine:

    Since your file does not specify a Category from your original post, I assume you are not using them. However, they are required when setting up an account. We can make all of our accounts the same category by making this required field a constant value as shown in the picture above. This does not need to be "Sales," but it does need to be something that is defined in your GP Account Category setup. 

    Once you are done, click save, and run the integration with the GP company open you want to integrate to.

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