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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / POP enter match invoice
Microsoft Dynamics GP (Archived)

POP enter match invoice

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Posted on by Community Member

Hello,

Is there a good work around or solution to enter/match a POP invoice before the shipment receipt? We typically receive the invoice before the items are received at our warehouse. We would like to pay the invoice to take advantage of the discounts. invoicing and payment do occur before the shipments arrive.

Thanks

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  • Verified answer
    soma Profile Picture
    soma 24,410 on at

    Without Shipment you can't enter Enter/Match invoice. Or try to create a Payables Transaction and made payment to this invoice. But, this invoice is not related to the inventory. You can't receive the PO against this invoice. I would not  recommend this method.

    Better create a PO and go action button and click the "Receive and Invoice the PO" option Or open Receiving Transaction Entry window(Transactions-->Purchasing--> Receiving Transaction Entry) and chose the Type as "Shipment/Invoice" to receive the PO with invoice.

    If you use this option, no need to enter the invoice for those POs. Because this option will create both shipment and invoice together.

    Hope this helps!!!

  • Verified answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at

    You can still record manual payment on your vendors separately, but entering an AP invoice instead of an Enter match can never be a solution ever, although it affects the vendor balance, but never touch your inventory cost layers.

    I could be convinced that payments occur before receiving, but the invoice can never be recorded before receiving goods. The main essence of having a shipment and Enter/ match invoice is to handle inventory costing. 

    With one of the clients I have worked with, there was such a requirement to consider invoice,  a work around was represented with recording a shipment/invoice on a virtual site, and then consider an in-transit step for any further additional costs to be considered on the inventory cost layers. Although, this was quite complicated to me and I would highly recommend going for the shipment/invoice in case you have no such cost variances between these two steps. When slight variances happen, consider the Adjust Cost utility ... 

    The bottom line is, no way to record an enter/match before the shipment occurs.

    Your feedback is highly appreciated, 

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